Education Center Administrative & Events Coordinator

School of Education, University of Wisconsin-Madison; Madison (WI); Hybrid; USD 21,000 - 32,000; Full time

Job summary

The Mary T. Kellner Teacher Education Center at the University of Wisconsin–Madison is seeking an Administrative Assistant II for a 50% FTE appointment. This role supports the Center's daily operations, coordinating email communications, data entry, and event logistics.

Ideal candidates will have strong communication, organizational, and technical skills, and experience with higher education systems such as Workday or similar HR/administrative platforms.

Qualifications

• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, including data entry, formatting, sorting, and filtering.
• Ability to manage email and calendars using Microsoft Outlook.
• Commitment to ongoing learning and development to maintain and enhance job-related knowledge and skills.

Responsibilities

• Collects, analyzes, and prepares various communications materials from established sources using technology.
• Sends, receives, copies, and distributes communications according to policies and procedures.
• Maintains established records systems for electronic/physical work operations.
• Schedules logistics and secures resources for meetings, conferences, travel, and unit operations.
• Acts as a first point of contact and routes complex inquiries to appropriate entities.

Skills

Strong communication

Time management

Attention to detail

Microsoft Excel

Microsoft Outlook

Learning and development

Education

Associate's Degree (preferred)

Tools

Microsoft Excel

Microsoft Outlook

Job description

The Mary T. Kellner Teacher Education Center at the University of Wisconsin–Madison is seeking an Administrative Assistant II for a 50% FTE appointment. This role supports the Center's daily operations, coordinating email communications, data entry, and event logistics.

Ideal candidates will have strong communication, organizational, and technical skills, and experience with higher education systems such as Workday or similar HR/administrative platforms.