Editorial Operations Coordinator – Journals

OUP; Indiana, Northern (PA, KY); Hybrid; USD 4,000 - 6,000; Full time

Job summary

Oxford University Press in Noida, India, is seeking an Editorial Administrator to support Journals Editorial. You'll manage journal content, subscriptions, indexing applications, payments, and cross-system workflow.

You will work across editorial operations, contract repositories, and IT requests, collaborating with multiple stakeholders to ensure accurate data and timely publishing processes.

Qualifications

• Strong organisational and administrative skills.
• Ability to work independently and manage multiple priorities.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication.
• Ability to learn new systems, processes, and technologies quickly.
• Strong teamwork and collaboration skills.
• Experience in publishing, academic publishing, editorial administration, or a related administrative environment.
• Experience working with databases, reporting tools, or workflow management systems.
• Experience supporting multiple stakeholders in a fast-paced environment.

Responsibilities

• Maintaining journal homepages and editorial board information.
• Processing gratis subscriptions and supporting book processing requests.
• Supporting title-level indexing applications and annual journal impact factor activities.
• Tracking editorial payments and maintaining accurate payment schedules.
• Providing cover for the Journals Editorial central inbox and supporting publishing administration activities.
• Assisting with maintaining contracts repositories and ensuring good data management practices.
• Preparing reports, coordinating meetings, and supporting team communications.
• Logging and managing IT support requests where required.
• Working across systems such as JUPITER, S4 HANA, Tableau, Paperstack, Oxford People, and other publishing platforms.
• Supporting post-publication corrections workflows and ensuring accurate case management.
• Assisting with indexing activities and collaborating with data teams to resolve coverage gaps.

Skills

Organisational skills

Administrative skills

Attention to detail

English communication

System learning

Teamwork

Publishing/Editorial administration

Tools

JUPITER

S4 HANA

Tableau

Paperstack

Oxford People

Job description

Oxford University Press in Noida, India, is seeking an Editorial Administrator to support Journals Editorial. You'll manage journal content, subscriptions, indexing applications, payments, and cross-system workflow.

You will work across editorial operations, contract repositories, and IT requests, collaborating with multiple stakeholders to ensure accurate data and timely publishing processes.