Editorial Administrator, Journals

OUP; Indiana, Northern (PA, KY); Hybrid; USD 4,000 - 6,000; Full time

Job summary

Oxford University Press in Noida, India, is seeking an Editorial Administrator to support Journals Editorial. You'll manage journal content, subscriptions, indexing applications, payments, and cross-system workflow.

You will work across editorial operations, contract repositories, and IT requests, collaborating with multiple stakeholders to ensure accurate data and timely publishing processes.

Qualifications

• Strong organisational and administrative skills.
• Ability to work independently and manage multiple priorities.
• Excellent attention to detail and accuracy.
• Strong written and verbal English communication.
• Ability to learn new systems, processes, and technologies quickly.
• Strong teamwork and collaboration skills.
• Experience in publishing, academic publishing, editorial administration, or a related administrative environment.
• Experience working with databases, reporting tools, or workflow management systems.
• Experience supporting multiple stakeholders in a fast-paced environment.

Responsibilities

• Maintaining journal homepages and editorial board information.
• Processing gratis subscriptions and supporting book processing requests.
• Supporting title-level indexing applications and annual journal impact factor activities.
• Tracking editorial payments and maintaining accurate payment schedules.
• Providing cover for the Journals Editorial central inbox and supporting publishing administration activities.
• Assisting with maintaining contracts repositories and ensuring good data management practices.
• Preparing reports, coordinating meetings, and supporting team communications.
• Logging and managing IT support requests where required.
• Working across systems such as JUPITER, S4 HANA, Tableau, Paperstack, Oxford People, and other publishing platforms.
• Supporting post-publication corrections workflows and ensuring accurate case management.
• Assisting with indexing activities and collaborating with data teams to resolve coverage gaps.

Skills

Organisational skills

Administrative skills

Attention to detail

English communication

System learning

Teamwork

Publishing/Editorial administration

Tools

JUPITER

S4 HANA

Tableau

Paperstack

Oxford People

Job description

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Title: Editorial Administrator, Journals
Department: Journals Editorial, Academic Division
Location:Sector - 62, Noida, India (Hybrid)

About the Role

Introduction

Are you a highly organised administrator with strong attention to detail and a passion for delivering excellent support? Join Oxford University Press and play a key role in supporting our global Journals Editorial teams.

This is an exciting opportunity to build your career within a world-renowned publishing organisation whose mission is to further excellence in research, scholarship, and education. You will work with colleagues across multiple functions and regions, gaining exposure to journal publishing operations, data management, editorial processes, and continuous improvement initiatives.

As part of a collaborative and supportive team, you will have the opportunity to work with a variety of systems and stakeholders while contributing to the effective management of OUP's academic journals portfolio. [Editorial...ew Pacey 7 | Word]

In this role, you will provide administrative and operational support to the Journals Editorial function, helping ensure that processes are completed accurately and efficiently.

Key responsibilities include:

• Maintaining journal homepages, editorial board information, and other journal content updates.
• Processing and maintaining gratis subscriptions and supporting book processing requests.
• Supporting title-level indexing applications and annual journal impact factor activities.
• Tracking editorial payments and maintaining accurate payment schedules.
• Providing cover for the Journals Editorial central inbox and supporting publishing administration activities.
• Assisting with maintaining contracts repositories and ensuring good data management practices.
• Preparing reports, coordinating meetings, and supporting team communications.
• Logging and managing IT support requests where required.
• Working across systems such as JUPITER, S4 HANA, Tableau, Paperstack, Oxford People, and other publishing platforms.
• Supporting post-publication corrections workflows and ensuring accurate case management.
• Assisting with indexing activities and collaborating with data teams to resolve coverage gaps.

Your work will help ensure the smooth running of editorial operations and support the delivery of high-quality publishing services across OUP's journals portfolio. [Editorial...ew Pacey 7 | Word]

About You

• Strong organisational and administrative skills.
• Ability to work independently and manage multiple priorities effectively.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills in English.
• Ability to learn new systems, processes, and technologies quickly.
• Strong teamwork and collaboration skills.
• Previous experience in publishing, academic publishing, editorial administration, or a related administrative environment.
• Experience working with databases, reporting tools, or workflow management systems.
• Experience supporting multiple stakeholders in a fast-paced environment. (Desirable criteria inferred from the nature of the role.)

Queries

Please contact [e-mail] with any queries relating to this role.

Diversity & Inclusion

We are committed to supporting diversity in our workforce and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.

Dependent on skills and experience.

We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.