ECM Imaging Specialist-1

Teachers Retirement System of Illinois; Town of Springfield (WI); On-site; USD 39,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

TRS retirement pension plan

Deferred compensation options

Job summary

The Teachers' Retirement System of the State of Illinois is seeking an Enterprise Content Management Imaging Specialist to support mail processing, imaging, and administrative duties. You will handle inbound and outbound mail, prepare and scan records, and ensure high-quality document storage for Illinois public educators.

The role emphasizes accuracy, teamwork, and meeting tight deadlines in a dynamic environment, with benefits aligned to state employment programs and ongoing professional

Qualifications

• High School Diploma or equivalent required.
• Minimum of one year in a mailroom/printshop or administrative support role.

Responsibilities

• Handle inbound and outbound mail and manage scanning of agency records.
• Prepare and scan agency records for imaging and archiving.
• Produce printed materials such as booklets, brochures, and other publications for the agency.

Skills

Time management

Teamwork

Interpersonal skills

Attention to detail

Reliability

Fast-paced work style

Education

High School Diploma or equivalent

Job description

It is inspiring to work in an organization where individuals are deeply committed to the mission and values that drive our success. We are dedicated to delivering expert pension service to Illinois public educators as they earn their promised retirement security. The Enterprise Content Management Imaging Specialist plays a key role in handling the agency's mail processing, document imaging, and various administrative tasks. This position manages both inbound and outbound mail, prepares and scans agency records, and ensures high-quality document storage. Additional responsibilities include printing booklets, brochures, and other publications for the agency.

Knowledge/Skills/Abilities

• Strong time management and prioritization skills to effectively meet tight deadlines.
• Ability to work effectively within a team-oriented environment.
• Excellent interpersonal and communication skills for promoting information sharing and collaboration.
• High attention to detail, with a strong focus on accuracy, even in high-pressure situations.
• Reliable and dependable, with a positive attitude and strong work ethic.
• Proven ability to thrive in a fast-paced environment by organizing tasks and managing priorities effectively.

Minimum Requirements

• High School Diploma or equivalent education.
• Requires a minimum of one (1) year of work experience in a mailroom/printshop or administrative support role.

If you thrive in a dynamic environment and enjoy collaborating with driven, enthusiastic professionals, you will find a rewarding career with us.

For Illinois job seekers

Pay Range $39,426.00 - $61,505.00 Compensation will be determined based on the qualifications and experience of each candidate.

Benefits

• TRS is an agency of the State of Illinois. As such, full and part-time employees are eligible for the State of Illinois comprehensive benefits program which includes medical, dental and vision coverage.
• All employees participate in the TRS retirement pension plan and have the option to contribute to additional State of Illinois deferred compensation plans.
• The TRS pension plan is a reciprocal system to other state and local pension plans (SERS, SURS, IMRF, etc.)
• The Teachers' Retirement System of the State of Illinois (TRS) is one of the largest pension systems in the United States.
• We provide retirement, disability and survivor benefits to teachers, administrators and other public-school personnel employed outside the city of Chicago.
• The System serves over 462,000 members and had assets of $83.7 billion as of February 28, 2026.
• TRS is governed by a 15-member Board of Trustees.