ECE Administrative Assistant II: Front Desk & Records

College of Southern Nevada; Las Vegas (NV); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

On-campus employee discounts

Professional and personal development

Tuition discounts

Job summary

The College of Southern Nevada is seeking an Administrative Assistant II to support the Early Childhood Education Lab at the North Las Vegas campus. The role includes front-office duties, customer service, and day-to-day office operations to ensure smooth lab operations.

Responsibilities include enrollment management, records maintenance, billing, and communications; using ProCare/Touchnet/Word/Excel; and ensuring licensing compliance and privacy laws.

Qualifications

• High school graduation and two (2) years of clerical/administrative support experience, including records maintenance, telephone reception, and document handling.
• OR one (1) year of experience as an Administrative Assistant I in Nevada State service.
• OR an equivalent combination of education and experience.
• Ability to maintain confidential records and exercise professional judgment regarding information concerning children, families, employees, and CSN students in accordance with program procedures, policies, and laws.
• Familiarity with program management software (ProCare, Touchnet) to support enrollment, billing, attendance, employee records, family communication, and reporting.
• Knowledge of Nevada Child Care Licensing requirements and program policies.
• Ability to learn and apply CSN/EC Lab policies, procedures, and HIPAA/FERPA requirements.
• Ability to use common office software (Word, Excel, Canva) and manage general administrative tasks.

Responsibilities

• Provide front-office and receptionist support for the ECE Lab Program, greeting children, families, staff, CSN students, visitors, and partners; respond to inquiries and provide accurate program information.
• Prepare correspondence and program communications, maintain office supplies, operate equipment, and process mail.
• Maintain confidential records for children, families, employees, students, and the program in accordance with CSN policies and regulatory requirements.
• Coordinate enrollment processes including waitlists, communications with families, tours, and enrollment documentation.
• Utilize ProCare and other software to support enrollment, attendance, billing, family communication, and recordkeeping.
• Perform program financial tasks such as billing, deposits, and maintaining financial documentation.
• Maintain ECE Lab Program website content and assist with program communications and materials.
• Maintain timesheets and payroll records for intermittent and student employees and calculate leave.

Job description

The College of Southern Nevada is seeking an Administrative Assistant II to support the Early Childhood Education Lab at the North Las Vegas campus. The role includes front-office duties, customer service, and day-to-day office operations to ensure smooth lab operations.

Responsibilities include enrollment management, records maintenance, billing, and communications; using ProCare/Touchnet/Word/Excel; and ensuring licensing compliance and privacy laws.