Administrative Assistant II, Early Childhood Education

College of Southern Nevada; Las Vegas (NV); Presencial; USD 38.000 - 47.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

On-campus employee discounts

Professional and personal development

Tuition discounts

Descripción de la vacante

The College of Southern Nevada is seeking an Administrative Assistant II to support the Early Childhood Education Lab at the North Las Vegas campus. The role includes front-office duties, customer service, and day-to-day office operations to ensure smooth lab operations.

Responsibilities include enrollment management, records maintenance, billing, and communications; using ProCare/Touchnet/Word/Excel; and ensuring licensing compliance and privacy laws.

Formación

• High school graduation and two (2) years of clerical/administrative support experience, including records maintenance, telephone reception, and document handling.
• OR one (1) year of experience as an Administrative Assistant I in Nevada State service.
• OR an equivalent combination of education and experience.
• Ability to maintain confidential records and exercise professional judgment regarding information concerning children, families, employees, and CSN students in accordance with program procedures, policies, and laws.
• Familiarity with program management software (ProCare, Touchnet) to support enrollment, billing, attendance, employee records, family communication, and reporting.
• Knowledge of Nevada Child Care Licensing requirements and program policies.
• Ability to learn and apply CSN/EC Lab policies, procedures, and HIPAA/FERPA requirements.
• Ability to use common office software (Word, Excel, Canva) and manage general administrative tasks.

Responsabilidades

• Provide front-office and receptionist support for the ECE Lab Program, greeting children, families, staff, CSN students, visitors, and partners; respond to inquiries and provide accurate program information.
• Prepare correspondence and program communications, maintain office supplies, operate equipment, and process mail.
• Maintain confidential records for children, families, employees, students, and the program in accordance with CSN policies and regulatory requirements.
• Coordinate enrollment processes including waitlists, communications with families, tours, and enrollment documentation.
• Utilize ProCare and other software to support enrollment, attendance, billing, family communication, and recordkeeping.
• Perform program financial tasks such as billing, deposits, and maintaining financial documentation.
• Maintain ECE Lab Program website content and assist with program communications and materials.
• Maintain timesheets and payroll records for intermittent and student employees and calculate leave.

Descripción del empleo

Administrative Assistant II, Early Childhood Education

Job Description

Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soonas possible.

This position provides essential administrative support to the Early Childhood Education (ECE) Lab located at the North Las Vegas (NLV) campus. Its responsibilities include, but are not limited to, providing customer service, performing general office tasks, and supporting the daily operations of the ECE Lab.

CORE RESPONSIBILITIES:

• Provide front-office and receptionist support for the ECE LabProgram, including greeting and assisting children, families,staff, CSN students, visitors, and community partners; respondingto inquiries; and providing accurate program information.
• Perform general administrative and office functions, includingpreparing correspondence and program communications, maintainingoffice supplies, operating office equipment, and processingincoming and outgoing mail.
• Maintain accurate and confidential child, family, employee,student, and program records in accordance with ECE Lab Programrequirements, CSN policies, and applicable regulatoryrequirements.
• Coordinate administrative processes associated with childenrollment and reenrollment, including maintaining the programwaiting list, communicating with prospective families, conductingpre-enrollment tours, and processing required enrollmentdocumentation.
• Utilize ProCare and other program management and officesoftware to support enrollment, attendance, billing, familycommunication, recordkeeping, reporting, and daily programoperations.
• Perform program financial and accounting functions, includingbilling, collection of fees, deposit transactions, and maintenanceof required financial documentation.
• Maintain ECE Lab Program website content and assist withprogram communications and informational materials.
• Maintain timesheets and payroll records for intermittent andstudent employees and calculate leave for intermittentemployees.
• Utilize program management software and computer software,including Word, Canva, and Excel.
• Support compliance with Nevada Child Care Licensing and otherapplicable regulatory and accreditation requirements, includingmaintaining and tracking required documentation, background checks,employee qualifications, training records, and programrecords.
• Maintain confidentiality and exercise professional judgmentregarding information concerning children, families, employees, andCSN students in accordance with ECE Lab Program procedures, CSNpolicies, applicable laws and regulations, including HIPAA andFERPA requirements.
• Provide operational and classroom support as needed to maintaincontinuity of ECE Lab services, including assisting in classroomsduring staff absences, breaks, meetings, or other program needswhile following established supervision, health and safety,positive guidance, and program procedures.
• Demonstrate respect for the individual identity, culture,abilities, background, and family structure of each child, family,employee, and student, and communicate professionally andrespectfully in all interactions.
• Refrain from inappropriate communication, including gossip,regarding children, families, and employees of CSN.
• Perform other duties related to the operation and support ofthe ECE Lab Program as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):

• Working knowledge of early childhood education terminology,practices, and the operational needs of a licensed early childhoodeducation program.
• Ability to interact appropriately with infants, toddlers, andpreschool-age children and understand developmentally appropriatepractices when supporting the ECE Lab environment.
• Ability to communicate effectively and professionally, bothorally and in writing, with young children, families, ECE staff,CSN students, faculty, administrators, regulatory agencies, andcommunity partners.
• Ability to provide classroom, program, and administrativesupport to agency/program staff and managers while followingestablished procedures for child supervision, health and safety,positive guidance, confidentiality, and overall programoperations.
• Ability to learn, understand, and apply Nevada Child CareLicensing requirements and ECE Lab Program policies andprocedures.
• Ability to use program management and office software (Procare,Touchnet) to support enrollment, billing, attendance, employeerecords, family communication, and other ECE Lab operations.
• Working knowledge of administrative support functions.
• Ability to receive, review, and process a variety of documentsaccording to established guidelines, policies, regulations, andtimelines.

REQUIRED QUALIFICATIONS:

• Graduation from high school or equivalent education and two (2)years of clerical and administrative support experience whichincluded experience in one or more of the following areas:maintaining records, answering telephones, and reviewing forms,documents and other written materials;
• OR one (1) year of experience as an AdministrativeAssistant I in Nevada State service;
• OR an equivalent combination of education andexperience.

WORK SCHEDULE AND EXPECTATIONS:

• The ECE Lab Program operates Monday through Friday between 7:30AM and 5:30 PM (PT). Work schedules will be assigned based onprogram needs and may vary within operating hours. Occasionalevening and weekend events may be required.

SALARY:

• Grade 25, Step 1: $42,636.96

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume/CV - Please provide a detailed description of the majorduties performed as part of each position. Your education andexperience must be clearly documented and demonstrate how you meetthe qualifications for the position.
• Cover Letter
• Unofficial College Transcripts (Optional) - Transcripts may besubmitted if you have completed college coursework that is relevantto the position and you would like the coursework to be consideredtoward meeting the position's qualifications. Transcripts are notrequired if you are not using college coursework to meet thequalifications.

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the searchbox. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website:

My Career atCSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

Posting Close Date

11/2/2026

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.

About Us

The College of Southern Nevada (CSN) creates opportunities and changes lives through access to quality teaching, services, and experiences that enrich our diverse community. CSN has three main campuses in Las Vegas, North Las Vegas and Henderson and multiple sites and centers.