EC/LS Office Administrator — School Ops & Events

Canterbury School; Fort Wayne (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Canterbury School in Fort Wayne, Indiana, is seeking an EC/LS Office Assistant to support the Division Director and faculty for ages 2–4. The role includes front-office duties, calendar management, communications, attendance, admissions coordination, and event support.

The position emphasizes discretion, organization, and a collaborative approach to maintain a welcoming and efficient division environment, with potential for occasional extended hours for campus events.

Qualifications

• 2-3 years of administrative experience desired in a school or educational setting.
• Strong organizational, clerical, interpersonal, and communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and data management systems (Blackbaud, Finalsite, Event Manager, Magnus Health, Ramp) or similar platforms.
• Ability to work in a fast-paced environment with flexibility, grace and accuracy.
• Demonstrated discretion, confidentiality, and professionalism.
• Commitment to teamwork, inclusion, and supporting a joyful school culture.
• Occasional extended hours for events and activities.
• Ability to lift up to 33 pounds and move around campus.

Responsibilities

• Serve as the primary point of contact for the Divisional Office: greeting students, families, and visitors; answering phones; managing daily office operations.
• Meet weekly with the divisional administrative team to discuss needs.
• Provide support to the Division Director, EC and LS faculty, staff, families, and students for smooth division operations.
• Manage EC and LS calendars (field trips, visits, chapels, meetings).
• Maintain EC/LS rosters and birthday lists; ensure forms in Magnus Health are completed.
• Coordinate logistics for EC/LS Parent Association activities and communications.
• Prepare and distribute daily communications and reminders; manage announcements.
• Maintain safety and cleanliness of front office and shared spaces.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Google Workspace

Discretion

Teamwork

Flexibility

Physical stamina

Tools

Blackbaud

Finalsite

Event Manager

Magnus Health

Ramp

Job description

Canterbury School in Fort Wayne, Indiana, is seeking an EC/LS Office Assistant to support the Division Director and faculty for ages 2–4. The role includes front-office duties, calendar management, communications, attendance, admissions coordination, and event support.

The position emphasizes discretion, organization, and a collaborative approach to maintain a welcoming and efficient division environment, with potential for occasional extended hours for campus events.