Early Learning Operations Coordinator

Neighborhood House; Portland (OR); Hybrid; USD 31,000 - 33,000; Full time

Benefits offered by this job

PTO

Paid holidays

Health insurance

Life insurance

FSA

EAP

Job summary

Neighborhood House is seeking an Early Learning Systems Coordinator to provide administrative, scheduling, and data support for OCCA/CCIP initiatives. The role blends office operations with virtual collaboration, coordinating calendars, records, and communications to help the team deliver responsive services.

The position involves data management, member processing, and event support, with occasional evenings or weekends for trainings.

Qualifications

• Demonstrated administrative and clerical experience including scheduling.
• Experience maintaining spreadsheets and databases with confidentiality.
• Strong written and verbal communication; ability to coordinate with multiple stakeholders.
• Proficiency with Microsoft Office or Google Workspace; comfortable using Zoom and collaboration tools.
• Demonstrated ability to manage multiple priorities, meet deadlines, work independently, and collaborate with a team.

Responsibilities

• Coordinate team calendars, schedule meetings, and manage communication logistics.
• Prepare meeting agendas, take minutes, and maintain organized digital files.
• Prepare and coordinate the production of handouts, marketing materials, and recruitment content.
• Coordinate translation workflows with external vendors.
• Process and track membership applications accurately and timely.
• Maintain member records and documentation; support program compliance.
• Respond to member inquiries and route requests to the appropriate team member.
• Support procurement, administration, and maintenance of shared‑service assets and partnerships.
• Maintain provider databases and generate summary reports for internal and funder use.
• Organize materials and provide on‑site and virtual support for trainings, classes, and events.
• Manage small purchases, invoices, reimbursements, and supply coordination.
• Provide technical assistance for Zoom and other virtual events.
• Assist with basic website updates and post‑event uploads.
• Support social media and newsletter logistics and maintain file organization for assets.
• Attend required meetings and training; maintain professional communication.

Skills

Scheduling

Meeting support

Recordkeeping

Communication

Microsoft Office / Google Workspace

Zoom

Project coordination

Team collaboration

Education

High school diploma or GED

Associate or Bachelor's degree (preferred)

Tools

CRM systems

WordPress

LMS

Reporting tools

Microsoft Office

Google Workspace

Job description

Neighborhood House is seeking an Early Learning Systems Coordinator to provide administrative, scheduling, and data support for OCCA/CCIP initiatives. The role blends office operations with virtual collaboration, coordinating calendars, records, and communications to help the team deliver responsive services.

The position involves data management, member processing, and event support, with occasional evenings or weekends for trainings.