Early Childhood Ministries Assistant

Jobless; Fort Wayne (IN); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Emmanuel Community Church seeks an Administrative Assistant to support the Early Childhood Ministries under the Pastor of Early Childhood. You will handle daily office tasks, manage Planning Center Online and Dropbox, organize curricula, and assist with events and volunteer coordination.

This full-time role requires strong organization, attention to detail, and excellent communication. Weekend and evening commitments are part of the schedule, with some remote work possible on Mondays.

Qualifications

• Shows mature relationship with Jesus Christ and active faith.
• Strong organizational and multitasking abilities.
• Excellent written and spoken communication skills.
• Proficient with office management processes and systems.

Responsibilities

• Provide administrative and clerical support to the Early Childhood Ministries.
• Ensure smooth day-to-day operations of the ministries.
• Familiarize with Planning Center Online and Dropbox.
• Organize and distribute curriculum for the ministry.
• Oversee volunteer background checks and reference calls.

Skills

Administration

Organization

Time management

Communication

Education

Bachelor's Degree

Tools

Planning Center Online

Dropbox

Pages

Numbers

Job description

Job Description:

• Provide administrative and clerical support to our Early Childhood Ministries at Emmanuel Community Church by assisting in daily office needs and managing the general administrative tasks under the direction of the Pastor of Early Childhood
• Ensure the efficient and smooth day-to-day operation of the early childhood ministries
• Become familiar with Planning Center Online (database) and Dropbox
• Organize, print, and distribute the early childhood ministries curriculum
• Oversight of volunteer background checks and conduct reference phone calls
• Create online events and manage registrations
• Edit documents on a regular basis
• Develop and maintain filing systems (physical and digital)
• Carry out administrative duties such as copying, binding, laminating, etc
• Assist in the planning and execution of special events and activities such as VBS, Easter/ Christmas services, Baby Dedication, etc
• Up to 40 hours per week
• Maintain a high level of confidentiality, integrity, and grace when working with staff members
• Perform other ministry tasks as assigned by the Early Childhood Pastor
• Assist with weekend and midweek early childhood ministry
• Partner in volunteer recruitment alongside the Pastor of Early Childhood Ministries
• Participation on Wednesday evenings for the midweek programming (5:30-8:30pm)
• Two Saturday night services per month (5-7:30pm)
• Sunday’s are workdays (8am-12:30pm) and should be approached with flexibility in mind when required to attend and assist with various all-church events such as fellowship events, holiday services, baby dedications, etc.
• Implement and follow Emmanuel Community’s safety and security policies and procedures
• Friday's are off each week & Thursday's are a half work day.
• Some remote work will be available on Monday's.

Personal Qualifications and Expectations:

• Spiritual Gifts: Administration, Helps, Service, Leadership
• Strengths: Technology, Detailed, Organized, Motivated, Disciplined, Positive
• Growing relationship with Jesus Christ evidenced by action, attitude, and behavior
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Knowledge of office management systems and procedures
• Proficiency in apple software (Pages & Numbers)

Requirements/Experience:

• Exhibits a mature, personal, and growing relationship with Jesus Christ
• Agrees fully with the United Brethren doctrinal statement
• 4 year, Bachelor’s Degree (preference but not required)
• Children’s Ministry experience (preference but not required)
• Administrative Assistant background would be a plus
• Emmanuel Community Church membership will be required