Early Childhood Admin & Coordination Specialist

Educational Service Unit 13; Scottsbluff (NE); On-site; USD 26,000 - 30,000; Full time

Job summary

Educational Service Unit 13 in Scottsbluff, Nebraska seeks an Early Childhood Administrative Assistant. The role supports Head Start programs with clerical, data, and communications tasks, ensuring confidentiality and compliance with program standards.

Responsibilities include record keeping, data entry, travel arrangements, and coordinating with families. Requires a high school diploma or GED. Office management experience is preferred; travel and evenings may be required.

Qualifications

• Must be proficient in verbal communication and in maintaining written documentation.
• Must possess the ability to have good environmental awareness to keep children safe.
• Training, meetings and community interactions may include evenings or weekends.
• Occasional out-of-town travel for training is required.
• A clear criminal records check (including child abuse registry check) is required prior to employment.
• Must complete a screening physical with a TB screening upon hire.
• Within 90 days of employment, must obtain and maintain basic first aid and CPR certification.
• Translate communication between program, child and family using family’s primary language when applicable.
• Comply with Head Start Performance Standards and ESU 13 Employee Performance and Code of Ethics.
• Maintain confidentiality regarding the program, children, families, staff, and community.
• Drive agency vehicles if applicable; must have valid driver’s license and be insurable.
• Perform other duties as assigned.

Responsibilities

• Ensure efficient clerical and administrative functions between office, inter-agency, center, families, business, state, regional and national administrations.
• Operate and maintain office equipment and software including Microsoft Office and Google Suites.
• Maintain organized records for employees and staff information and generate reports.
• Coordinate assets and prepare documents for yearly review.
• Assist with children’s files, letters, data compilation, orientation and screening packets.
• Post and update ESU 13 Early Childhood social media and website; participate in website committee.

Skills

Verbal communication

Written documentation

Office management experience (optional

Education

High school diploma or GED

Tools

Microsoft Office

Google Suites

ChildPlus

Job description

Educational Service Unit 13 in Scottsbluff, Nebraska seeks an Early Childhood Administrative Assistant. The role supports Head Start programs with clerical, data, and communications tasks, ensuring confidentiality and compliance with program standards.

Responsibilities include record keeping, data entry, travel arrangements, and coordinating with families. Requires a high school diploma or GED. Office management experience is preferred; travel and evenings may be required.