Early Childhood Administrative Assistant

Educational Service Unit 13; Scottsbluff (NE); In loco; USD 26.000 - 30.000; Tempo pieno

Descrizione del lavoro

Educational Service Unit 13 in Scottsbluff, Nebraska seeks an Early Childhood Administrative Assistant. The role supports Head Start programs with clerical, data, and communications tasks, ensuring confidentiality and compliance with program standards.

Responsibilities include record keeping, data entry, travel arrangements, and coordinating with families. Requires a high school diploma or GED. Office management experience is preferred; travel and evenings may be required.

Competenze

• Must be proficient in verbal communication and in maintaining written documentation.
• Must possess the ability to have good environmental awareness to keep children safe.
• Training, meetings and community interactions may include evenings or weekends.
• Occasional out-of-town travel for training is required.
• A clear criminal records check (including child abuse registry check) is required prior to employment.
• Must complete a screening physical with a TB screening upon hire.
• Within 90 days of employment, must obtain and maintain basic first aid and CPR certification.
• Translate communication between program, child and family using family’s primary language when applicable.
• Comply with Head Start Performance Standards and ESU 13 Employee Performance and Code of Ethics.
• Maintain confidentiality regarding the program, children, families, staff, and community.
• Drive agency vehicles if applicable; must have valid driver’s license and be insurable.
• Perform other duties as assigned.

Mansioni

• Ensure efficient clerical and administrative functions between office, inter-agency, center, families, business, state, regional and national administrations.
• Operate and maintain office equipment and software including Microsoft Office and Google Suites.
• Maintain organized records for employees and staff information and generate reports.
• Coordinate assets and prepare documents for yearly review.
• Assist with children’s files, letters, data compilation, orientation and screening packets.
• Post and update ESU 13 Early Childhood social media and website; participate in website committee.

Conoscenze

Verbal communication

Written documentation

Office management experience (optional

Formazione

High school diploma or GED

Strumenti

Microsoft Office

Google Suites

ChildPlus

Descrizione del lavoro

Early Childhood Administrative Assistant

Starting Date: Immediately

Job Description

Job Title: Early Childhood Administrative Assistant

Department: Early Childhood

Education Level and Certification: High school degree or GED. Preferred two years’ office management experience.

Reports To: Director of Head Start

Terms of Employment: Schedule 6 - 12 month position - Salary determined by Head Start budget based on education and experience.

Performance Responsibilities and Job Tasks

Ensure efficient clerical and administrative functions between office /inter-agency /center/families/business/state, regional and national Administration for Children, Youth and Families (ACYF).

Head Start Requirements:

• Must be proficient in verbal communication and in maintaining written documentation.
• Must possess the ability to have good environmental awareness (visual and auditory responsiveness) to keep children safe.
• Training, meetings and community interactions may include evenings or weekends.
• Occasional out-of-town travel for training is required.
• A clear criminal records check (including child abuse registry check) is required prior to employment.
• Must complete a screening physical with a tuberculosis screening upon hire.
• Within 90 days of employment (or sooner if required by local/state regulations), must obtain and continually maintain basic first aid and pediatric/adult CPR certification.
• Translate communication between program, child and family using family’s primary language when applicable.
• Comply with the Head Start Performance Standards and ESU 13 Employee Performance and Code of Ethics.
• Maintain standards of confidentiality regarding the program, children, families, staff, and community.
• To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the ESU 13 insurance carrier and have a Motor Vehicle Record acceptable to ESU 13.
• Perform other duties as assigned.

Essential Functions:

• Ensure the smooth operation and coordination of office activities; facilitate an effective communication system between staff, clients, funding sources and the general public.
• Operate and ensure maintenance of office equipment such as fax machines, binding machines, copiers, and phone systems, and use computers for email, spreadsheet, word processing, database management, ChildPlus, and other applications of Microsoft Office and Google Suites.
• Maintain an organized record keeping system for employee lists and staff information including education, employment and contact information, health, and training. Generate reports that promote easy retrieval of documents.
• Maintain and organize the departmental asset lists, coordinate related materials, and prepare documents for yearly review.
• Assist with children’s files, parent letters, data compilation, orientation and screening packets, and other confidential documents as needed.
• Model positive regard for programs in the community.
• Maintain standards of confidentiality regarding program, staff, children and families.
• Translate communication between program, child and family using family’s primary language when applicable.
• Data entry, record keeping and reporting for non-federal shares.
• Process the monthly Child and Adult Care Food Program claim and USDA reports.
• Track, monitor, check out, and maintain records for vehicle location and mileage.
• Posting and updating ESU 13 Early Childhood Social Media and website.
• Serve on the website design committee to update Early Childhood tabs on ESU 13 website.
• Open, read, route, and distribute incoming mail, faxes and other material and answer routine letters.
• Make copies of correspondence and other printed material.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Perform monthly UNL safety walkthrough and contribute to a safe and secure environment for staff and visitors by following established safety procedures.
• Make travel arrangements for Early Childhood staff.
• Maintain UNL conference room scheduling calendar.

At-Will Position: This position is an at-will position and may be terminated, with or without cause, at any time in the sole discretion of the ESU 13 Administrator or ESU 13 Administrator’s designee.

Essential Functions: The essential functions of the Administrative Assistant position

include: (1) regular, dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the following identified physical requirements. See full job description for further essential functions.

It is the policy of ESU 13 to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the ESU 13 Administrator.

Early Childhood Administrative Assistant

Educational Service Unit 13 UNL 6 - Scottsbluff, Nebraska Open in Google Maps

This job is also posted in Educational Service Unit 13

Job Details

Job ID: 5979681
Application Deadline: Posted until filled
Posted: Nov 02, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Early Childhood Administrative Assistant

Department: Early Childhood

Education Level and Certification: High school degree or GED. Preferred two years’ office management experience.

Reports To: Director of Head Start

Terms of Employment: Schedule 6 - 12 month position - Salary determined by Head Start budget based on education and experience.

Performance Responsibilities and Job Tasks

Ensure efficient clerical and administrative functions between office /inter-agency /center/families/business/state, regional and national Administration for Children, Youth and Families (ACYF).

Head Start Requirements:

• Must be proficient in verbal communication and in maintaining written documentation.
• Must possess the ability to have good environmental awareness (visual and auditory responsiveness) to keep children safe.
• Training, meetings and community interactions may include evenings or weekends.
• Occasional out-of-town travel for training is required.
• A clear criminal records check (including child abuse registry check) is required prior to employment.
• Must complete a screening physical with a tuberculosis screening upon hire.
• Within 90 days of employment (or sooner if required by local/state regulations), must obtain and continually maintain basic first aid and pediatric/adult CPR certification.
• Translate communication between program, child and family using family’s primary language when applicable.
• Comply with the Head Start Performance Standards and ESU 13 Employee Performance and Code of Ethics.
• Maintain standards of confidentiality regarding the program, children, families, staff, and community.
• To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the ESU 13 insurance carrier and have a Motor Vehicle Record acceptable to ESU 13.
• Perform other duties as assigned.

Essential Functions:

• Ensure the smooth operation and coordination of office activities; facilitate an effective communication system between staff, clients, funding sources and the general public.
• Operate and ensure maintenance of office equipment such as fax machines, binding machines, copiers, and phone systems, and use computers for email, spreadsheet, word processing, database management, ChildPlus, and other applications of Microsoft Office and Google Suites.
• Maintain an organized record keeping system for employee lists and staff information including education, employment and contact information, health, and training. Generate reports that promote easy retrieval of documents.
• Maintain and organize the departmental asset lists, coordinate related materials, and prepare documents for yearly review.
• Assist with children’s files, parent letters, data compilation, orientation and screening packets, and other confidential documents as needed.
• Model positive regard for programs in the community.
• Maintain standards of confidentiality regarding program, staff, children and families.
• Translate communication between program, child and family using family’s primary language when applicable.
• Data entry, record keeping and reporting for non-federal shares.
• Process the monthly Child and Adult Care Food Program claim and USDA reports.
• Track, monitor, check out, and maintain records for vehicle location and mileage.
• Posting and updating ESU 13 Early Childhood Social Media and website.
• Serve on the website design committee to update Early Childhood tabs on ESU 13 website.
• Open, read, route, and distribute incoming mail, faxes and other material and answer routine letters.
• Make copies of correspondence and other printed material.
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Perform monthly UNL safety walkthrough and contribute to a safe and secure environment for staff and visitors by following established safety procedures.
• Make travel arrangements for Early Childhood staff.
• Maintain UNL conference room scheduling calendar.

At-Will Position: This position is an at-will position and may be terminated, with or without cause, at any time in the sole discretion of the ESU 13 Administrator or ESU 13 Administrator’s designee.

Essential Functions: The essential functions of the Administrative Assistant position

include: (1) regular, dependable attendance on the job; (2) the ability to perform the identified tasks and to possess and utilize the identified knowledge, skills, and abilities and to perform the identified work activities; and (3) the ability to perform the following identified physical requirements. See full job description for further essential functions.

It is the policy of ESU 13 to not discriminate on the basis of sex, disability, race, color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its educational programs, admission policies, employment policies or other administered programs. Persons requiring accommodations to apply and/or be considered for positions are asked to make their request to the ESU 13 Administrator.

Position Type: Full-Time
Salary: $19 to $22 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Crystal Smith
• 4215 Avenue
• Scottsbluff, Nebraska 69361
• Phone: [phone]
• Email: [e-mail]

Map

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