Early Careers Programs Coordinator & Events Lead

Wilson HR; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Wilson HR is seeking an Early Careers Program Specialist to manage logistics, scheduling, and participant engagement for interns, co-ops, and rotational participants. You will partner with the Program Lead, recruiters, and stakeholders to deliver a scalable program experience.

This role focuses on on-site programming, hybrid travel during peak seasons, and serving as the face of the program. A proactive, organized communicator with experience coordinating large groups will thrive in this

Qualifications

• 2-5 years in program coordination, events, recruiting operations, or a similar function.
• Ability to travel on-site during peak programming periods; hybrid during peak season, remote otherwise.
• Strong organizational and execution skills with high attention to detail.
• Experience managing complex scheduling and logistics.
• Confident, professional communicator with client-facing experience.
• Proven ability to support large, dynamic populations such as students and cohorts.
• Ability to manage multiple priorities in a fast-paced environment.
• High energy with a strong customer-service mindset; brand ambassador for interns.
• Experience with GoodTime or similar scheduling platforms (preferred).
• Experience with early talent, campus, or L&D programs (preferred).

Responsibilities

• Own end-to-end program and event logistics, including scheduling, venue management, communications, and stakeholder coordination.
• Coordinate on-site programming such as orientation, L&D sessions, and events.
• Serve as the primary contact for interns, co-ops, and participants.
• Be the face of the program, ensuring a polished, high-touch experience.
• Maintain trackers, communications, and program documentation.
• Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders.
• Troubleshoot issues in real time for seamless execution.
• Support scheduling for flagship programs using GoodTime, coordinating interview days, sessions, and availability.
• Ensure accuracy and efficiency of scheduling and event experience.
• 12-month contract

Skills

Program coordination

Event coordination

Scheduling

Communication

Travel readiness

Stakeholder management

GoodTime

Tools

GoodTime Scheduling Platform

Job description

Wilson HR is seeking an Early Careers Program Specialist to manage logistics, scheduling, and participant engagement for interns, co-ops, and rotational participants. You will partner with the Program Lead, recruiters, and stakeholders to deliver a scalable program experience.

This role focuses on on-site programming, hybrid travel during peak seasons, and serving as the face of the program. A proactive, organized communicator with experience coordinating large groups will thrive in this