Early-Career Preconstruction Estimating Coordinator

Rycon Construction; Cleveland (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Rycon Construction, an ESOP-backed national contractor, seeks a Preconstruction Estimating Coordinator for its Cleveland, OH office. You will coordinate subcontractor outreach, maintain bid databases, and support the preconstruction team in bid strategy and documentation.

The role requires at least two years in office administration or construction coordination, with strong organizational and communication skills and proficiency in Microsoft Office. Higher education is preferred but not required.

Qualifications

• Minimum of two years of office administration or construction coordination experience.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Professional, customer-focused demeanor when interacting with subcontractors and vendors.

Responsibilities

• Coordinate subcontractor and vendor outreach for bidding opportunities and track responses.
• Maintain and update subcontractor and vendor databases.
• Participate in Preconstruction Team meetings to review opportunities and bidding strategies.
• Work with the Director of Preconstruction to manage the bid calendar.
• Assist with Bid Progress Review meetings with Estimating.
• Review project documents to determine bid deliverables.
• Prepare and distribute bid solicitations, Invitations to Bid, and RF Ps.
• Track coverage to ensure adequate bid participation.
• Issue Notices of Award and Non-Award to subcontractors and vendors.
• Maintain bid records and coverage tracking reports.
• Assist with assembling bid packages and qualification documents.
• Support estimating and preconstruction initiatives as directed.

Skills

Office coordination

Construction knowledge

Microsoft Office

Communication skills

Teamwork

Education

High school diploma or equivalent

Associate/Bachelor degree preferred

Tools

Bid management software

Job description

Rycon Construction, an ESOP-backed national contractor, seeks a Preconstruction Estimating Coordinator for its Cleveland, OH office. You will coordinate subcontractor outreach, maintain bid databases, and support the preconstruction team in bid strategy and documentation.

The role requires at least two years in office administration or construction coordination, with strong organizational and communication skills and proficiency in Microsoft Office. Higher education is preferred but not required.