JR179 Preconstruction Estimating Coordinator

Rycon Construction; Cleveland (OH); On-site; USD 40,000 - 60,000; Full time

Job summary

Rycon Construction, an ESOP-backed national contractor, seeks a Preconstruction Estimating Coordinator for its Cleveland, OH office. You will coordinate subcontractor outreach, maintain bid databases, and support the preconstruction team in bid strategy and documentation.

The role requires at least two years in office administration or construction coordination, with strong organizational and communication skills and proficiency in Microsoft Office. Higher education is preferred but not required.

Qualifications

• Minimum of two years of office administration or construction coordination experience.
• Strong organizational and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Professional, customer-focused demeanor when interacting with subcontractors and vendors.

Responsibilities

• Coordinate subcontractor and vendor outreach for bidding opportunities and track responses.
• Maintain and update subcontractor and vendor databases.
• Participate in Preconstruction Team meetings to review opportunities and bidding strategies.
• Work with the Director of Preconstruction to manage the bid calendar.
• Assist with Bid Progress Review meetings with Estimating.
• Review project documents to determine bid deliverables.
• Prepare and distribute bid solicitations, Invitations to Bid, and RF Ps.
• Track coverage to ensure adequate bid participation.
• Issue Notices of Award and Non-Award to subcontractors and vendors.
• Maintain bid records and coverage tracking reports.
• Assist with assembling bid packages and qualification documents.
• Support estimating and preconstruction initiatives as directed.

Skills

Office coordination

Construction knowledge

Microsoft Office

Communication skills

Teamwork

Education

High school diploma or equivalent

Associate/Bachelor degree preferred

Tools

Bid management software

Job description

RyconConstruction is an employee-owned company (ESOP) that provides construction management, general contracting, design-build, and program management services nationwide. An ENR Top 400 Contractor, ENR Top 100 Green Contractor, and BD+C Top 150 Contractor with nine offices,Ryconspecializes in new construction, renovations, and adaptive reuse projects. From large-scale developments to small, fast-track interior fit-outs,Ryconis equipped to deliver a comprehensive range of services across all project types.Rycon’sportfolio includes projects in aviation, healthcare, higher education, industrial/warehouse, commercial, multi-unit residential, student housing, food service/dining, data centers/mission critical, retail, financial, self-storage, government/municipality, and LEED facilities. We have an in-house Architectural Finishes & Specialty Fabrication Division that ships/installs nationally.

We are seeking a Preconstruction Estimating Coordinator at our Cleveland office.

What you will do:

• Coordinate subcontractor and vendor outreach for bidding opportunities, including follow-up communication and response tracking.
• Maintain and update subcontractor and vendor databases.
• Participate in Preconstruction Team meetings to review upcoming opportunities and bidding strategies.
• Work directly with the Director of Preconstruction to manage and maintain the bid calendar.
• Participate in Bid Progress Review meetings with the Estimating Department.
• Review project documents and requirements to assist in determining bid deliverables.
• Prepare and distribute bid solicitations, invitations to bid, and Requests for Proposal (RFPs).
• Track subcontractor and vendor coverage to ensure adequate bid participation.
• Issue Notices of Award and Notices of Non-Award to subcontractors and vendors.
• Maintain subcontractor and vendor coverage tracking reports.
• Assist with assembling bid packages, proposals, qualifications, and project submission documents.
• Support estimating and preconstruction initiatives as assigned by the Director of Preconstruction.
• Assist with document management, file organization, and maintaining accurate bid records.

What you will need to be successful:

• Minimum of two (2) years of recent office administration, coordination, or construction-related experience.
• Construction, estimating, or preconstruction experience preferred but not required.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and telephone communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work effectively both independently and as part of a team.
• Professional and customer-focused demeanor when interacting with subcontractors, vendors, and internal stakeholders.
• Experience with bid management or construction software is a plus.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

At Rycon Construction, Inc. we believe outstanding employees build the foundation necessary for excellence in business. It is with this belief that we are always looking for the best qualified and most talented employees to become part of our team. Rycon offers advancement opportunities along with an excellent salary and benefits packagethat includes, medical, dental, vision, 401k and ESOP (Employee Stock Ownership Plan).Qualifiedcandidates will be required to submit to a background screeningupon acceptance of an offer.

Rycon Construction Inc. is an Equal Opportunity Employer.

Attention: All third-party agencies, headhunters and recruiters

Rycon Construction is not accepting candidate submission by unsolicited third parties to any company email address. All unsolicited candidates will be rejected, and Rycon Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Rycon Construction will not be obligated and will not under any circumstances pay any fees to said third party candidates in an unsolicited manner.

Rycon Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have a signed agreement in place. All contact with Rycon Construction from third parties must be through our Human Resources department. Outside recruiters are not to contact hiring managers directly. Any contact made outside of
Rycon’
s Human Resources department by a third party will cancel any future business relationship between the third party and Rycon Construction.