EA to Two Deputy Editors-in-Chief (In-Office)

The Wall Street Journal; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

The Wall Street Journal in New York is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief. This in-office role is central to the senior editorial leadership team, providing backup coverage and ensuring seamless operations in a fast-paced newsroom.

The ideal candidate has at least five years of experience supporting senior executives, exercises excellent judgment with confidential information, and can manage shifting priorities to meet tight deadlines in a 24/7

Qualifications

• Minimum five years of experience as an executive assistant or in a similar role supporting senior executives, ideally within a newsroom, media company, or other fast-paced professional environment.
• Proven ability to manage multiple priorities and competing deadlines with composure and sound judgment.
• Exceptional discretion and demonstrated ability to handle confidential information with the utmost integrity.

Responsibilities

• Manage complex, frequently changing calendars for two Deputy Editors in Chief, proactively resolving scheduling conflicts and prioritizing competing demands.
• Coordinate internal and external meetings — including interviews, and events — arranging logistics, agendas, and briefing materials.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and visas; process expense reports accurately and on time.
• Serve as a primary point of contact for the Deputy Editors in Chief, screening and prioritizing calls, emails, and requests with professionalism and discretion.
• Prepare, proofread, and format correspondence, memos, presentations, and other materials on behalf of the Deputy Editors in Chief.
• Liaise with senior leaders, reporters, editors, and external contacts, representing the Deputy Editors in Chief's with professionalism and sound judgment.
• Provide seamless backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor during absences, high-volume periods, or as otherwise needed.
• Handle highly confidential and sensitive information — including personnel matters, editorial strategy, and pre-publication material — with absolute discretion.
• Anticipate the needs of the Deputy Editors in Chief, proactively solve problems before they escalate... ensuring timely follow through to effectively manage the deputy’s time.
• Coordinate special projects, newsroom events, and off-site meetings as assigned.
• Maintain organized filing systems, contact databases, and records for the office.
• Partner closely with other executive assistants across the newsroom to coordinate schedules and share coverage.

Skills

Calendar management

Executive support

Travel coordination

Discretion

Communication

Team backup

Tools

Microsoft Office

Google Workspace

Calendar tools

Expense reporting systems

Job description

The Wall Street Journal in New York is seeking a highly organized Executive Assistant to support two Deputy Editors in Chief. This in-office role is central to the senior editorial leadership team, providing backup coverage and ensuring seamless operations in a fast-paced newsroom.

The ideal candidate has at least five years of experience supporting senior executives, exercises excellent judgment with confidential information, and can manage shifting priorities to meet tight deadlines in a 24/7