EA to Head of School & Board – Private NYC School

BCL Search; New York (NY); On-site; USD 140,000 - 165,000; Full time

Benefits offered by this job

Medical coverage

Employer HSA contribution

Employer retirement contributions

Remote summer flexibility

Job summary

A private school in New York City is seeking an Executive Assistant to support its Head of School and the Board of Trustees. The role is a trusted, high-visibility partnership requiring exceptional judgment, calendar mastery, and discreet communication.

Responsibilities include managing complex calendars, coordinating meetings, minutes, travel, and board logistics while advancing strategic priorities. The successful candidate will bring a minimum of five years of exec-level experience and a

Qualifications

• Five+ years of executive or senior-level administrative experience.
• Bachelor’s degree or equivalent combination of education and relevant experience.
• Exceptional written and verbal communication skills, including editing and drafting correspondence.
• Ability to manage complex calendars, logistics, priorities, and deadlines with minimal supervision.
• Proficiency with Google Workspace and digital collaboration tools.
• Experience using AI to improve administrative efficiency with data privacy awareness.

Responsibilities

• Manage the Head of School’s complex calendar and priorities.
• Handle email, phone calls, and correspondence with discretion and timely follow-up.
• Coordinate leadership meetings, agendas, materials, and logistics.
• Take clear meeting minutes with action items and owners.
• Arrange travel and external engagements including itineraries and registrations.
• Oversee credit card expenses, reconciliation, and records management.
• Serve as primary liaison to the Board of Trustees and Board meetings.
• Prepare Board minutes and track decisions and follow-up items.
• Maintain confidential governance records and Trustee information.
• Support leadership on strategic priorities and special projects.
• Collaborate with faculty, staff, Trustees, families, and external stakeholders.

Skills

Executive support

Calendar management

Communication skills

Discretion

AI in operations

Education

Bachelor's degree

Tools

Google Workspace

Database systems

Job description

A private school in New York City is seeking an Executive Assistant to support its Head of School and the Board of Trustees. The role is a trusted, high-visibility partnership requiring exceptional judgment, calendar mastery, and discreet communication.

Responsibilities include managing complex calendars, coordinating meetings, minutes, travel, and board logistics while advancing strategic priorities. The successful candidate will bring a minimum of five years of exec-level experience and a