EA to CTO — Startup Operations & Scheduling (In-Office)

Polymer; Encinitas (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Cedar is seeking an Executive Assistant to support the CTO and help keep our engineering team organized. You will manage schedules, prep for meetings, and streamline communications to free up strategic work for the CTO.

This role is ideal for an organized, proactive EA who thrives in a fast-moving startup and enjoys working closely with engineers as we build early-stage software for urban housing delivery.

Qualifications

• 1-3 years as an executive assistant or in a similar administrative role, ideally supporting a senior leader
• Highly organized and detail-oriented, with a habit of writing things down
• Strong written and verbal communication
• Discretion with confidential information
• Comfortable with Google Workspace, Slack, and project tools like Linear (or quick to learn them)
• Comfortable using AI tools in your day-to-day work
• Proactive and persistent: you follow up without being asked
• Enjoys a fast-moving startup environment

Responsibilities

• Manage the CTO's calendar: scheduling, rescheduling, and protecting focus time
• Triage his inbox and flag what needs his attention
• Prepare agendas and materials for meetings, take notes, and track follow-ups
• Handle travel, expenses, and logistics
• Schedule and organize recurring team meetings: sprint planning, retros, 1:1s, and performance reviews
• Take notes, capture decisions, and share them with the team
• Track open action items and follow up with owners to keep them moving
• Keep incoming requests organized so nothing gets lost in DMs
• Help onboard new hires: equipment, accounts, and first-week logistics
• Manage office supplies, vendors, and space needs
• Plan team events

Skills

Executive support

Calendar management

Note taking

Written and verbal communication

Discretion

Proactive & persistent

AI tools

Startup environment

Organization

Tools

Google Workspace

Slack

Linear

Job description

Cedar is seeking an Executive Assistant to support the CTO and help keep our engineering team organized. You will manage schedules, prep for meetings, and streamline communications to free up strategic work for the CTO.

This role is ideal for an organized, proactive EA who thrives in a fast-moving startup and enjoys working closely with engineers as we build early-stage software for urban housing delivery.