Dynamic University Events Office Coordinator

Pepperdine University; Malibu (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Pepperdine University is seeking an University Events Office Coordinator in Malibu to provide essential administrative support for the University Events team. You will handle digital files, supplies, inquiries, and coordinate with multiple departments to ensure smooth event operations.

The role requires at least one year of office experience with events or fundraising exposure, strong communication, and proficiency with key tools like CVent and Google Suite.

Qualifications

• High school diploma or equivalent required.
• Minimum one year of office experience with events or fundraising exposure.
• Proficient in computer tools listed (CVent, Trumba, Google Suite, 25Live, CANVA, PeopleSoft, Raiser’s Edge).
• Strong oral and written communication and interpersonal abilities.
• Ability to coordinate event support and work as part of a team.
• Self-starter with solid organizational and problem‑solving skills.
• Able to handle multiple schedules and work under pressure.

Responsibilities

• Serve as primary contact for department administrative services and inquiries.
• Maintain digital files, manage supplies, and direct guests efficiently.
• Support daily admin needs and coordinate with senior staff and directors.
• Prepare event collateral including RSVP lists, name tags, scripts, and supplies.
• Handle expense reports, petty cash, and eCommerce orders; process PO records.
• Assist with all event-related purchasing and invoice processing.
• Support working events such as graduations, galas, and conferences as needed.
• Maintain the University Events website in collaboration with Marketing/Communications.
• Initiate technical or facility requests for the department.
• Participate in meetings, special projects, and uphold university policies.

Skills

Office coordination

Event planning

Fundraising management

Alumni relations

Volunteer relations

Communication skills

Multitasking

Team player

Problem solving

Adaptability

Education

High school diploma

Bachelor’s degree

Tools

CVent

Trumba

Google Suite

25Live

CANVA

PeopleSoft

Raiser’s Edge

Job description

Pepperdine University is seeking an University Events Office Coordinator in Malibu to provide essential administrative support for the University Events team. You will handle digital files, supplies, inquiries, and coordinate with multiple departments to ensure smooth event operations.

The role requires at least one year of office experience with events or fundraising exposure, strong communication, and proficiency with key tools like CVent and Google Suite.