Dynamic Temp Office Administrator & Fleet Support

Glass-Doctor; Carrollton (TX); On-site; USD 23,000 - 36,000; Full time

Job summary

Glass Doctor of North Texas is seeking a Temporary Office Administrator to cover the main office while the office manager is on leave. The role involves fast-paced tasks, detailed checklists, and coordinating payments, fleet, IT, and vendor activities across multiple locations.

You will support bookkeeping, onboarding, asset management, and daily office operations, with a 12-week term and potential extension. Prior experience and ability to work with a team are valued.

Qualifications

• 2+ years in office management, office administration or operations support (preferred, not required).
• Comfortable with bookkeeping basics: deposits, petty cash and receipts.
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda).

Responsibilities

• Scan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted for.
• Manage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping team.
• Enter and code credit card receipts in QuickBooks.
• Fleet coordination (our service vans and trucks).
• Keep driver and vehicle assignments current in our fleet tracking systems.
• Move vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices.
• Schedule repairs, recalls, tows and body shop visits with our fleet partners and shop team.
• Onboarding, equipment and IT first response.
• Work through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns.
• Keep our asset inventory (iPads, laptops, uniforms) accurate in Asset Panda.
• Be the first call for everyday tech issues like wifi, iPads and logins, and escalate to IT when needed.
• Prep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts ready.
• Order supplies and uniforms, and keep the office, breakroom and showroom stocked and in order.
• Coordinate vendors for printers, alarms, internet and building maintenance across our five DFW locations.
• Greet showroom walk-ins and help with customer pickups.

Skills

Bookkeeping basics

Office administration

Microsoft 365

ClickUp

Asset Panda

Fleet coordination

Vendor coordination

Tools

QuickBooks

Job description

Glass Doctor of North Texas is seeking a Temporary Office Administrator to cover the main office while the office manager is on leave. The role involves fast-paced tasks, detailed checklists, and coordinating payments, fleet, IT, and vendor activities across multiple locations.

You will support bookkeeping, onboarding, asset management, and daily office operations, with a 12-week term and potential extension. Prior experience and ability to work with a team are valued.