Temporary Office Administrator

Glass Doctor; Carrollton (TX); On-site; USD 23,000 - 36,000; Full time

Job summary

Glass Doctor of North Texas is seeking a Temporary Office Administrator to cover our main office while our office manager is on leave. The role involves fast-paced day-to-day tasks, from payments and fleet coordination to onboarding new equipment and IT support, all guided by ClickUp instructions and a supportive team.

You’ll manage deposits, logging petty cash, and keeping QuickBooks entries accurate. The position runs about 7:30a–4:30p, Monday–Friday, for roughly 12 weeks with potential

Qualifications

• 2+ years in office management, office administration or operations support (preferred, not required)
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus)
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda)
• Fleet or vehicle coordination experience is a plus
• Valid driver's license and reliable transportation for occasional bank and errand runs

Responsibilities

• Handle payments and bookkeeping tasks: scan and deposit checks, code credit card receipts in QuickBooks and manage petty cash with logs.
• Coordinate fleet and vehicles: maintain driver/vehicle assignments, manage intake and disposal checklists, schedule repairs and fleet events.
• Onboard, set up equipment and IT first response: set up iPads/laptops, manage asset inventory, assist with login issues and escalate when needed.
• Oversee office operations: prepare meetings, order supplies, coordinate vendors across multiple locations, greet customers.
• Maintain processes and deadlines: ensure checklists are followed, deposits and room setup are on time, support colleagues and managers.

Skills

Attention to detail

Multitasking

Time management

Communication

Tools

QuickBooks

ClickUp

ServiceTitan

Asset Panda

Microsoft 365

Job description

Glass Doctor of North Texas is hiring a Temporary Office Administrator to cover our main office while our office manager is on leave. The office runs on checklists, deadlines and fast turnarounds. If you like a busy day with lots of variety, and you get a real sense of satisfaction from getting every detail right, this role is for you.

No two days look the same. One hour you're depositing checks, the next you're getting a technician into a spare van, setting up a new hire's iPad, or getting the meeting room ready for 30 people. You won't be making it up as you go: every core process is already written down in our ClickUp instructions, and you'll have a team to back you up.

What you'll do

Payments and bookkeeping support

• Scan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted for
• Manage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping team
• Enter and code credit card receipts in QuickBooks

Fleet coordination (our service vans and trucks)

• Keep driver and vehicle assignments current in our fleet tracking systems
• Move vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices
• Schedule repairs, recalls, tows and body shop visits with our fleet partners and shop team

Onboarding, equipment and IT first response

• Work through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns
• Keep our asset inventory (iPads, laptops, uniforms) accurate in Asset Panda
• Be the first call for everyday tech issues like wifi, iPads and logins, and escalat to IT when needed

Office and team operations

• Prep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts ready
• Order supplies and uniforms, and keep the office, breakroom and showroom stocked and in order
• Coordinate vendors for printers, alarms, internet and building maintenance across our five DFW locations
• Greet showroom walk-ins and help with customer pickups

You'll do well here if you

• Like a fast pace. You're happy juggling a dozen things at once and switching between them all day.
• Sweat the details. Numbers have to match, checklists get finished, and loose ends bother you until they're closed.
• Do things the right way. Give you a clear process and you'll follow it consistently, then tell us where it could be better.
• Own your deadlines. Deposits go in on time, the meeting room is ready on time, and new hires have their equipment on day one.
• Can talk with anyone. In one day you might work with technicians, managers, vendors and walk-in customers.

Experience we're looking for

• Ideally 2+ years in office management, office administration or operations support (preferred, not required)
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus)
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda)
• Fleet or vehicle coordination experience is a plus
• Valid driver's license and reliable transportation for occasional bank and errand runs

Physical and driving requirements

• Drive company and personal vehicles for bank runs, errands, and moving vehicles between locations
• Lift and carry up to [30] lbs (supplies, uniforms, equipment)
• Move around the office, shop and showroom throughout the day

Details

• $17–$26 per hour, based on experience hourly
• 1–2 weeks of overlap training before the leave begins
• Length of term is approximately 12 weeks and with the possibility of extension
• Schedule is Monday-Friday 7:30a-4:30p, but we work until the job is complete

At Glass Doctor, We Live a HIGHER Standard

• Here to Serve. We put our customers, partners and teammates first. In this role, that means our technicians and office team can count on you to have what they need, when they need it.
• Integrity. We do the right thing, communicate honestly and build trust that lasts. You'll be trusted with cash, payments and confidential information every day.
• Growth Mindset. We are always learning, improving and looking for better ways to work. If you see a smarter way to run a process, we want to hear it.
• Hard Work, Real Rewards. We work with intensity, celebrate our wins and enjoy building something meaningful together.
• Elite Performance. Good isn't good enough. We set ambitious goals, measure results and hold ourselves to a higher standard, right down to the last detail.
• Respect. We value every relationship, treat people professionally, and know our reputation is built one interaction at a time, from the showroom to the shop.

Offer contingent on background check and drug screen.

Glass Doctor of North Texas is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, or any other protected status.