Dynamic Site Event & Operations Lead

Infinite Computer Solutions; City of Albany (NY); On-site; USD 42,000 - 63,000; Full time

Job summary

Infinite Computer Solutions is seeking a Site Event Coordinator / Operations Professional in Albany, NY, for a long-term contract. The role bridges project teams, hosts, operations leads, and executive management to deliver seamless events and exemplary client experiences.

The ideal candidate will coordinate site visits, manage logistics, and lead a planning committee while maintaining budgets and timelines.

Qualifications

• The client requires 2+ years of experience coordinating events, meetings, corporate functions, or hospitality operations.
• Strong project management and organizational skills are essential.
• Experience leading committees, volunteers, or cross-functional teams is preferred.
• Excellent interpersonal and communication abilities are required.
• Ability to manage multiple projects and deadlines simultaneously.
• Proficiency with Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) is expected.

Responsibilities

• Coordinate and manage site visits, customer visits, employee events, and special programs.
• Plan and oversee all event logistics, including venue selection, room setup, catering, and audiovisual needs.
• Coordinate lunches, refreshments, and catering services for meetings and events.
• Manage relationships with venues, vendors, caterers, and service providers.
• Develop event timelines, schedules, and communication plans.
• Recruit, organize, and lead event planning committee members and volunteers.
• Facilitate planning committee meetings and ensure event objectives and deadlines are met.
• Monitor event budgets and track related expenses.
• Coordinate attendee registrations, guest communications, and event materials.
• Ensure meeting rooms and event spaces are prepared and configured appropriately.
• Identify and resolve issues proactively to ensure successful event execution.
• Conduct post-event evaluations and recommend process improvements.

Skills

Project management

Organizational skills

Leadership/Team coordination

Communication skills

Vendor/ committee coordination

Tools

Microsoft Office Suite

Job description

Infinite Computer Solutions is seeking a Site Event Coordinator / Operations Professional in Albany, NY, for a long-term contract. The role bridges project teams, hosts, operations leads, and executive management to deliver seamless events and exemplary client experiences.

The ideal candidate will coordinate site visits, manage logistics, and lead a planning committee while maintaining budgets and timelines.