Administrative Assistant - Capitol Heights Middle School

Montgomery-Public-Schools; Montgomery (AL); On-site; USD 26,000 - 38,000; Full time

Job summary

Montgomery Public Schools seeks an Administrative Assistant for a middle school to provide clerical and administrative support to an office or administrator. The 222-day work year includes preparing correspondence, maintaining files, assisting with registration, calling absentees, and coordinating with parents and visitors.

Candidates should have a high school diploma or GED, extensive clerical experience, and proficiency with word processing and automated information systems.

Qualifications

• High school diploma or GED required; demonstrated clerical ability.
• Strong oral and written communication skills; experience with word processing.
• Experience with automated information management systems preferred.

Responsibilities

• Provide clerical and administrative support for an office or administrator.
• Prepare correspondence, files and documents using word processing or data management software.
• Serve as point of contact for the office, providing information and guidance to parents and visitors.
• Maintain files, inventories and other records manually and electronically.
• Foster positive relationships with parents, volunteers and school visitors.
• Perform related duties as assigned and maintain regular, punctual attendance.
• Create letters, forms and other documents; type routine and complex reports and correspondence.
• Assist with registration, calling absentees, preparing reports, contacting parents, check-in/out of students.
• Operate copiers, faxes, scanners and other office equipment.
• Maintain confidentiality of sensitive data relating to students and the program.

Skills

Oral communication

Written communication

Education

High school diploma/GED

Tools

Word processing

Job description

JOB DESCRIPTION: Administrative Assistant - Middle School - 222 Days

Essential functions:

• Perform various clerical and administrative support for an office or administrator


• Prepare correspondence, files, and documents using a word processor or other data management software


• Serve as point of contact for an office, providing information and guidance


• Maintain files, inventories, and other records both manually and automated


• Foster a positive relationship with parents, volunteers, and other school visitors


• Perform other related duties as assigned


• Regular and punctual attendance required


• Create letters, forms, and other associated documents


• Type a variety of routine and complex documents, reports, forms, and correspondence


• Assist with various administrative and student-related activities such as registration, calling absentees, preparing
  reports, contacting parents, checking students in/out, and any other related tasks


• Operate various types of office equipment such as copiers, faxes, scanners, etc.


• Maintain confidentiality of sensitive data and information pertaining to individual students and/or the overall program

Qualifications:

• High school diploma, GED, or sufficient education, training, and experience to successfully perform the duties of
  the position


• Extensive experience in clerical or similar administrative positions


• Demonstrated experience with automated information management systems, including word processing


• Strong oral and written communication skills

(The funding for and duration of this position are finite, Pursuant to the Students First Act of 2011,
Section 4(3)(b), tenure may not be gained by time served in this position).

SPECIAL NOTE: The person selected for this position must agree to a background check, be fingerprinted, and pay a $46.20 fee. This is required by law.

SPECIAL NOTE: For employees starting work after the beginning date of the work term, the salary will be pro-rated and based on the number of contract days left in the school year, divided by the remaining months in the contract year.

THE MONTGOMERY COUNTY BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY EMPLOYER. \"NO PERSON SHALL BE DENIED EMPLOYMENT OR BE EXCLUDED FROM PARTICIPATION IN ANY PROGRAM OR ACTIVITY ON THE BASIS OF DISABILITY, SEX, RACE, RELIGION, NATIONAL ORIGIN, COLOR OR AGE.\"