Dynamic Sample & Market Prep Coordinator

Billy Reid; Florence (AL); On-site; USD 38,000 - 52,000; Full time

Job summary

Billy Reid is seeking an organized Sample Coordinator to manage protos and samples for market events. You will coordinate presentation rooms, CADs, sketches and swatches, and ensure timely distribution to merchandising and wholesale teams.

Responsibilities include maintaining detailed sample tracking, planning shipments for photo shoots, and supporting post-market activities. The role requires strong Office and design software skills and the ability to work under deadlines in a fast-paced

Qualifications

• High proficiency of Microsoft Office, particularly Excel and PowerPoint.
• High proficiency of Google Workspace, particularly Google Drive, Sheets, Docs and Slides
• Familiarity with Adobe Illustrator, InDesign and Photoshop
• Excellent verbal, written communication and presentation skills
• Highly organized and detail-oriented
• Ability to work under deadlines, manage multiple priorities, work independently, take initiative, and pay close attention to detail
• Knowledge (or ability to learn) of data systems including: RLM, Shopify, 42 and NuOrder

Responsibilities

• Receive, check in, and organize Protos/Samples for milestone meetings and wholesale market.
• Manage multiple sample lines and set up presentation room with CADs, sketches and swatches.
• Distribute samples post meetings to merchandising and wholesale.
• Maintain detailed sample tracking files shared with marketing and wholesale.
• Ship samples to wholesale during market and notify late arrivals.
• Maintain a sample log tracking shipped and received samples.
• Prepare samples for style outs and plan sample shipments for shoots.
• Create shot lists for marketing and provide production comments for samples.
• Prepare samples for marketing shoots and verify correct samples are shot.
• Keep SMS samples tracked and coordinate with production for approvals.
• Organize sample closets by season and delivery; ensure return of samples.
• Archive or return old season samples; keep work area neat.
• Assist with other projects and adhere to Product Development Calendar.

Skills

Microsoft Office

Google Workspace

Adobe Illustrator

InDesign

Photoshop

Communication

Organization

Time management

Data systems

Shopify

NuOrder

42

Tools

Excel

PowerPoint

Google Drive

Sheets

Docs

Slides

RLM

Shopify

NuOrder

Job description

Billy Reid is seeking an organized Sample Coordinator to manage protos and samples for market events. You will coordinate presentation rooms, CADs, sketches and swatches, and ensure timely distribution to merchandising and wholesale teams.

Responsibilities include maintaining detailed sample tracking, planning shipments for photo shoots, and supporting post-market activities. The role requires strong Office and design software skills and the ability to work under deadlines in a fast-paced