Design Samples Specialist: Fast-Paced Studio Support

Mad Engine, LLC; Burbank (CA); On-site; USD 29,000 - 30,000; Full time

Job summary

Mad Engine, LLC is seeking a Sample Coordinator in Burbank to support the Design team by managing samples from development to production. You will organize, track, and distribute samples, ensuring timely delivery to meet milestones and collaborations across vendors and internal teams.

The role requires detail orientation, strong organizational skills, and proficiency with MS Office. You will handle shipments, maintain inventories, photograph samples, and assist with trend reviews and line

Qualifications

• Bachelor's degree in Fashion Design or related field.
• 2–4 years in sample coordination or design support (apparel or accessories).
• Strong organizational and time-management skills.
• Proficient in MS Office; familiar with sample tracking tools.
• Excellent written and verbal communication.
• Able to multitask and adapt in a fast-paced environment.
• Team-oriented with proactive problem-solving.
• Experience coordinating with overseas vendors is a plus.
• Office-based role requiring daily collaboration with design and production teams.
• Standard business hours with occasional flexibility during deadlines.
• Hands-on role involving handling and organizing samples, trims, and materials.

Responsibilities

• Manage receipt, organization, and tracking of development and production samples.
• Maintain an up-to-date sample inventory and tracking log.
• Coordinate sample shipments between domestic and international vendors.
• Ensure timely sample delivery to meet milestones.
• Prepare samples for presentations, fittings, and reviews.
• Collaborate with Production and Sourcing to align timelines.
• Photograph, catalog, and archive samples for reference libraries.
• Keep the sample room clean and accessible.
• Assist with materials for trend reviews, buyer meetings, and line reviews.
• Support Design team with administrative tasks.

Skills

Organization

MS Office

Communication

Team player

Problem solving

Education

Bachelors in Fashion

Tools

Tracking tools

MS Office Suite

Job description

Mad Engine, LLC is seeking a Sample Coordinator in Burbank to support the Design team by managing samples from development to production. You will organize, track, and distribute samples, ensuring timely delivery to meet milestones and collaborations across vendors and internal teams.

The role requires detail orientation, strong organizational skills, and proficiency with MS Office. You will handle shipments, maintain inventories, photograph samples, and assist with trend reviews and line