Dynamic Receptionist & Administrative Project Coordinator

Addison Group; Houston (TX); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision, and 401(k)

Job summary

Addison Group in Houston, TX is seeking a Receptionist and Administrative Project Coordinator to create a professional first impression and provide essential office support. The role demands strong customer service, organization, and the ability to juggle multiple priorities in a fast-paced environment.

The position includes handling visitors and calls, coordinating projects and orders, tracking deliveries, assisting with accounting tasks, and ensuring clean, professional reception and work

Qualifications

• Minimum of 3 years of receptionist/administrative/office coordination experience.
• Experience with purchase orders, invoices, and credit card statements.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication with internal departments, vendors, and customers.
• Highly organized with ability to manage multiple projects and deadlines.
• Professional appearance and demeanor.

Responsibilities

• Serve as the first point of contact for visitors, clients, vendors, and employees.
• Answer and direct incoming phone calls promptly and professionally.
• Coordinate and track office-related projects and administrative activities from initiation through completion.
• Monitor PO status and communicate updates to Accounting and Warehouse teams.
• Maintain accurate tracking of open orders and deliveries.
• Serve as a key communication point between vendors, Accounting, Warehouse, and internal departments.
• Track deadlines and elevate delays appropriately.
• Maintain the office kitchen and stock supplies.
• Order and maintain office and kitchen supplies.
• Perform filing, scanning, data entry, and other admin tasks.
• Assist with accounting-related admin tasks including PO data entry, invoices, and reconciling credit card statements.
• Maintain organized filing systems (electronic and paper).
• Provide support to various departments and assist with special projects.
• Ensure reception and common areas remain clean and professional.
• Handle multiple priorities with accuracy and deadlines.

Skills

Customer service

Interpersonal skills

Organizational skills

Communication

Microsoft Office

Tools

Microsoft Office Suite

Job description

Addison Group in Houston, TX is seeking a Receptionist and Administrative Project Coordinator to create a professional first impression and provide essential office support. The role demands strong customer service, organization, and the ability to juggle multiple priorities in a fast-paced environment.

The position includes handling visitors and calls, coordinating projects and orders, tracking deliveries, assisting with accounting tasks, and ensuring clean, professional reception and work