Dynamic Project Coordinator — Scheduling & Budgets

Ultimate Staffing Services; Chanhassen (MN); On-site; USD 41,000 - 50,000; Full time

Job summary

Ultimate Staffing Services is seeking a detail-oriented Project Coordinator to support project execution from planning through completion. You will partner with Project Managers, Sales, Operations, Finance, vendors, and clients to ensure projects finish on time, within budget, and to high quality standards.

The role requires strong organization, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 1-2 years of experience in project coordination or related field.
• Proficiency with Microsoft Word and Excel.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Ability to work effectively with clients, internal teams, and external partners.

Responsibilities

• Support Project Managers with project planning, coordination, and execution activities.
• Assist with project administration, including documentation, budget tracking, invoicing preparation, and vendor management.
• Serve as a point of contact for clients throughout the project lifecycle, ensuring a high level of service and satisfaction.
• Create and maintain project systems, schedules, and planning documents.
• Document project tasks, milestones, and resource requirements.
• Coordinate project teams and provide administrative support to project staff.
• Maintain project budget and resource allocation reports.
• Track project deliverables and monitor project progress using appropriate tools and systems.
• Communicate project updates, risks, and status reports to stakeholders.
• Assist with issue resolution and implement project changes as needed.
• Support quality assurance initiatives and project closeout activities.
• Conduct project evaluations and help measure overall project success.

Skills

Organizational skills

Communication skills

Multitasking

Tools

Microsoft Word

Microsoft Excel

Job description

Ultimate Staffing Services is seeking a detail-oriented Project Coordinator to support project execution from planning through completion. You will partner with Project Managers, Sales, Operations, Finance, vendors, and clients to ensure projects finish on time, within budget, and to high quality standards.

The role requires strong organization, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment.