Dynamic Operations & Admin Specialist

American National Insulation; Santa Clara (CA); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental & Vision Insurance

401(k) Matching

Paid Holidays & PTO

Tuition Reimbursement

Flexible Spending Accounts

Job summary

American National Insulation in Santa Clara, CA is seeking an energetic operational support professional to manage our busy branch office. The role covers purchasing, accounting, credit/collections, IT and HR administration, with a focus on efficiency and time management.

You will handle records, vendor invoices, HR tasks, and cross-department communications, while performing general office duties and other assigned tasks. Local travel is minimal and the position offers comprehensive benefits.

Qualifications

• Minimum of 18 years of age.
• Valid driver’s license if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with strong task prioritization.
• Strong leadership qualities.
• Bi-lingual English/Spanish (preferred).

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).
• Any other duty, task, or responsibilities as assigned.

Skills

Administrative experience

Leadership

Bilingual English/Spanish

Job description

American National Insulation in Santa Clara, CA is seeking an energetic operational support professional to manage our busy branch office. The role covers purchasing, accounting, credit/collections, IT and HR administration, with a focus on efficiency and time management.

You will handle records, vendor invoices, HR tasks, and cross-department communications, while performing general office duties and other assigned tasks. Local travel is minimal and the position offers comprehensive benefits.