Bilingual Operations & Admin Specialist

American National Insulation, Inc.; Santa Clara (CA); On-site; USD 17,908 - 41,328; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

AssuredExcellence®: minimal to no cost

Flexible Spending Accounts (FSA)

Health Spending Account (HSA)

Life & Disability Insurance

Employee Assistance Program (EAP)

Employee Referral Bonus

Paid Military Leave

Tuition Reimbursement

Length of Service Award

Job summary

American National Insulation, Inc. in Santa Clara, CA is seeking an organized Administrative Services Specialist to support purchasing, accounting, HR administration, and records management.

You will convert quotes to work orders, review invoices, and assist management with cross‑department communications. This role requires attention to detail, the ability to juggle multiple tasks, and a willingness to travel locally.

Qualifications

• Minimum of 18 years of age.
• Valid driver's license if operating a vehicle for company purposes.
• Previous experience in administrative services or related fields.
• Detail-oriented with the ability to prioritize and manage a variety of tasks.
• Strong leadership qualities.
• Bi‑lingual English/Spanish (preferred).

Responsibilities

• Ensure compliance with purchasing, accounting, credit/collections, IT, and overall administrative requirements.
• Handle Human Resources administration and employee relations programs.
• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Convert quotes to work orders on a daily basis.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross‑department internal communication.
• Perform general office tasks (replenish supplies, distribute mail, custodial duties, etc.).
• Perform any other duty, task, or responsibility as assigned.

Skills

Detail-oriented

Strong leadership

Bilingual English/Spanish (preferred)

Job description

American National Insulation, Inc. in Santa Clara, CA is seeking an organized Administrative Services Specialist to support purchasing, accounting, HR administration, and records management.

You will convert quotes to work orders, review invoices, and assist management with cross‑department communications. This role requires attention to detail, the ability to juggle multiple tasks, and a willingness to travel locally.