Dynamic Office & Operations Manager

First Blue Healthcare; Stafford (VA); On-site; USD 34,000 - 46,000; Full time

Job summary

First Blue Healthcare is seeking an Office Manager to ensure efficient day-to-day office operations and support multiple departments. Based in Stafford, you will act as the main point of contact, manage diaries, recruit support, and handle confidential HR records.

You will coordinate facilities, organise meetings and events, and assist with HR tasks while collaborating with directors and the broader team to drive organisational improvements.

Qualifications

• Previous experience as an Office Manager, Senior Administrator, or in a similar role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Experience providing administrative support across multiple business functions.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to handle confidential information with discretion.
• A proactive, positive attitude and willingness to get involved in all areas of the business.

Responsibilities

• Manage the day-to-day operations of the head office.
• Act as the first point of contact for office enquiries and visitors.
• Support Directors and the wider management team with administrative tasks.
• Coordinate office supplies, equipment, maintenance, and facilities.
• Organise meetings, diaries, travel arrangements, and company events.
• Assist with HR administration, including recruitment, onboarding, employee records, references, and compliance documentation.
• Support the Recruitment Team during busy periods and provide cover during annual leave, assisting with candidate communication, interview scheduling, recruitment administration, and onboarding activities.
• Support the maintenance of confidential personnel files and HR systems.
• Liaise with managers across our children's homes to provide administrative and operational support where required.
• Help coordinate company policies, training records, and documentation.
• Assist with projects and business initiatives as the company continues to grow.
• Identify opportunities to improve office processes and efficiency.
• Be a flexible, reliable team player who is happy to support wherever needed.

Skills

Organisational skills

Communication skills

MS Office

Administrative support

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

First Blue Healthcare is seeking an Office Manager to ensure efficient day-to-day office operations and support multiple departments. Based in Stafford, you will act as the main point of contact, manage diaries, recruit support, and handle confidential HR records.

You will coordinate facilities, organise meetings and events, and assist with HR tasks while collaborating with directors and the broader team to drive organisational improvements.