Dynamic Office & Operations Coordinator

Propelis; Marietta (GA); On-site; USD 40,000 - 47,380; Full time

Benefits offered by this job

Health care plans

Dental plan

Vision plan

Basic life insurance

Supplemental life insurance

401(k) Savings Plan

Job summary

Propelis is seeking an Office Coordinator to oversee our office's day-to-day administrative operations and support senior management. The role requires excellent communication, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

Location is on-site in Atlanta (Marietta). Responsibilities include scheduling, purchasing, invoice processing, vendor relations, policy development, and maintaining confidential information with discretion.

Qualifications

• Proven experience as an Office Coordinator/Manager or Administrative Assistant.
• Proficiency with P2P systems (Coupa, Medius, BuySmart).
• Proficiency in MS Office and familiarity with office management tools (e.g., ERP/SAP, CRM systems).
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.
• Excellent verbal and written communication skills.
• High school diploma or equivalent; additional qualifications in office administration or related field preferred.
• Bachelor’s degree is a plus.

Responsibilities

• Manage daily office operations and procedures, including scheduling, purchasing of direct and indirect supplies, invoice processing, cycle counting, filing systems, and supply inventory.
• Act as the point of contact between executives, employees, clients, and external partners.
• Ensure compliance with company policies, health and safety regulations, and local laws.
• Manage relationships with vendors, service providers, and landlord.
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
• Handle sensitive information with confidentiality.
• Other duties as required by Manager

Skills

Office coordination

P2P systems (Coupa Medius BuySmart)

MS Office (Word Excel Outlook)

ERP/SAP CRM familiarity

Organizational skills

Communication skills

Education

High school diploma or equivalent

Bachelor's degree

Tools

ERP/SAP

CRM systems

Job description

Propelis is seeking an Office Coordinator to oversee our office's day-to-day administrative operations and support senior management. The role requires excellent communication, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

Location is on-site in Atlanta (Marietta). Responsibilities include scheduling, purchasing, invoice processing, vendor relations, policy development, and maintaining confidential information with discretion.