Office Coordinator

Propelis

Marietta (GA)

On-site

USD 40,000 - 47,380

Full time

14 days+

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Benefits offered by this job

Health care plans

Dental plan

Vision plan

Basic life insurance

Supplemental life insurance

401(k) Savings Plan

Job summary

Propelis is seeking an Office Coordinator to oversee our office's day-to-day administrative operations and support senior management. The role requires excellent communication, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

Location is on-site in Atlanta (Marietta). Responsibilities include scheduling, purchasing, invoice processing, vendor relations, policy development, and maintaining confidential information with discretion.

Qualifications

Proven experience as an Office Coordinator/Manager or Administrative Assistant.
Proficiency with P2P systems (Coupa, Medius, BuySmart).
Proficiency in MS Office and familiarity with office management tools (e.g., ERP/SAP, CRM systems).
Strong organizational and planning skills in a fast-paced environment.
A creative mind with an ability to suggest improvements.
Excellent verbal and written communication skills.
High school diploma or equivalent; additional qualifications in office administration or related field preferred.
Bachelor’s degree is a plus.

Responsibilities

Manage daily office operations and procedures, including scheduling, purchasing of direct and indirect supplies, invoice processing, cycle counting, filing systems, and supply inventory.
Act as the point of contact between executives, employees, clients, and external partners.
Ensure compliance with company policies, health and safety regulations, and local laws.
Manage relationships with vendors, service providers, and landlord.
Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
Handle sensitive information with confidentiality.
Other duties as required by Manager

Skills

Office coordination

P2P systems (Coupa Medius BuySmart)

MS Office (Word Excel Outlook)

ERP/SAP CRM familiarity

Organizational skills

Communication skills

Education

High school diploma or equivalent

Bachelor's degree

Tools

ERP/SAP

CRM systems

Job description

We are seeking a highly organized and detail-oriented Office Coordinator to oversee our office's day-to-day administrative operations. The ideal candidate will ensure the smooth functioning of office systems, manage administrative staff, and provide support to senior management. This role requires excellent communication skills, a proactive approach to problem-solving, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Manage daily office operations and procedures, including scheduling, purchasing of direct and indirect supplies, invoice processing, cycle counting, filing systems, and supply inventory.
Act as the point of contact between executives, employees, clients, and external partners.
Ensure compliance with company policies, health and safety regulations, and local laws.
Manage relationships with vendors, service providers, and landlord.
Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
Handle sensitive information with confidentiality.
Other duties as required by Manager

Qualifications

Proven experience as an Office Coordinator/Mgr, Front Office Manager, or Administrative Assistant.
Proficiency with P2P system use (Coupa, Medius, BuySmart)
Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management tools (e.g., ERP/SAP, CRM systems).
Strong organizational and planning skills in a fast-paced environment.
A creative mind with an ability to suggest improvements.
Excellent verbal and written communication skills.
High school diploma or equivalent; additional qualifications in office administration or related field preferred.
Bachelor’s degree is a plus.

Working Conditions

Office-based role, Monday to Friday.
Occasional overtime may be required to meet deadlines or attend events.

About Propelis

Propelis is a portfolio of global marketing services and technology companies with a combined legacy of 150+ years, 2,000+ clients, 9,000 employees, and operations across 30 countries. Propelis provides the scale and support of a global organization while preserving the unique culture and identity of each company in its portfolio.

For more information visit: www.Propelis.com

EEO Statement: We are proud to be an equal opportunity workplace. All employment is decided on the basis of qualifications, merit, and business need. We offer equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability or any other characteristic protected by federal, state or local law.Equal Opportunity Employer Minorities/Women/Veterans/Disabled.

We strive to make our employment website and application process accessible to all users and applicants. In doing so, we provide reasonable accommodations to applicants with disabilities. If you have a disability and require a reasonable accommodation or assistance completing the application process, please contact a member of our Human Resource Team.

Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $40,000 USD - $47,380 USD annually. Ultimately, in determining pay, we will consider the successful candidate’s location, experience, and other job-related factors.

Group benefits currently include a selection of:

health care plans with prescription drug coverage
dental plan
vision plan
basic life insurance
supplemental life insurance
flexible spending account for medical and dependent care expenses
health savings account based on plan selection
short-term disability
long-term disability
401(k) Savings Plan

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Job Summary

Location: Atlanta (Marietta)

Key Responsibilities

Manage daily office operations and procedures, including scheduling, purchasing of direct and indirect supplies, invoice processing, cycle counting, filing systems, and supply inventory.
Act as the point of contact between executives, employees, clients, and external partners.
Ensure compliance with company policies, health and safety regulations, and local laws.
Manage relationships with vendors, service providers, and landlord.
Develop and implement office policies by setting up procedures and standards to guide the operation of the office.
Handle sensitive information with confidentiality.
Other duties as required by Manager

Qualifications

Proven experience as an Office Coordinator/Mgr, Front Office Manager, or Administrative Assistant.
Proficiency with P2P system use (Coupa, Medius, BuySmart)
Proficiency in MS Office (Word, Excel, Outlook) and familiarity with office management tools (e.g., ERP/SAP, CRM systems).
Strong organizational and planning skills in a fast-paced environment.
A creative mind with an ability to suggest improvements.
Excellent verbal and written communication skills.
High school diploma or equivalent; additional qualifications in office administration or related field preferred.
Bachelor’s degree is a plus.

Working Conditions