Dynamic Office Operations & Admin Coordinator (Frederick On-Site)

St. John Properties, Inc.; Frederick (MD); On-site; USD 60,000 - 75,000; Full time

Job summary

The Office Coordinator at St. John Properties, Inc. supports daily office operations for the Virginia and Central Maryland region.

This role requires a highly organized, proactive, and detail-oriented individual with strong communication, multitasking, and problem-solving skills. Responsibilities include maintaining an efficient, organized, and professional office environment, as well as providing administrative support to the Regional Partner and the Development, Construction, Leasing, and

Qualifications

• 3–5 years of relevant experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently, take initiative, solve problems, and produce quality work.
• Ability to handle confidential information with discretion.
• Strong prioritization skills, ability to meet deadlines, and follow-through.

Responsibilities

• Manage front desk operations, including answering phones, greeting visitors, maintaining conference rooms and lobby areas, and coordinating coverage during absences.
• Complete monthly employee credit card expense reconciliations.
• Create, organize, and maintain confidential files and documents.
• Schedule and coordinate internal and external meetings.
• Oversee the office vehicle fleet, including maintenance, compliance, and availability.
• Track subscriptions and professional memberships.
• Manage the live-check process, including issuance, tracking, reordering, and accountability.
• Maintain kitchen, copier, work, and storage areas, ensuring cleanliness, organization, and adequate supplies.
• Order, stock, and track office supplies and inventory.
• Coordinate shredding and mail and package handling, including USPS, UPS, and FedEx.
• Manage employee keys, key fobs, and alarm system access.
• Oversee office equipment and phone systems, coordinating service and repairs as needed.
• Maintain and distribute employee phone lists, extensions, and emergency contact information.
• Update and maintain rent expiration reports in employee binders.
• Provide administrative support to the Regional Partner as needed.
• Maintain positive, professional relationships with clients, tenants, vendors, and suppliers.

Skills

Communication

Organization

Problem solving

Discretion

Tools

Microsoft Office (Word/Outlook/Excel/PowerPoint)

Job description

The Office Coordinator at St. John Properties, Inc. supports daily office operations for the Virginia and Central Maryland region.

This role requires a highly organized, proactive, and detail-oriented individual with strong communication, multitasking, and problem-solving skills. Responsibilities include maintaining an efficient, organized, and professional office environment, as well as providing administrative support to the Regional Partner and the Development, Construction, Leasing, and