Dynamic Office & Facilities Coordinator

Bertelsmann-Jobs; Morrisville (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401k match

Flexible PTO

Parental leave

Onsite coffee shop

Job summary

Relias in Morrisville, NC, seeks an Office Coordinator to keep a safe, organized workplace and coordinate day-to-day office and facilities operations, vendor services, space management, and communications.

You’ll partner with HR Ops, IT, security, and facilities, manage desk-booking, submit work orders, handle events, and support reception coverage. This role requires strong organization and cross-functional collaboration.

Qualifications

• Knowledge of day-to-day office administration and facilities-coordination practices.
• Skill in coordinating vendors, purchasing, event logistics, and multiple concurrent requests within budgets.
• Proficiency with Outlook, Excel, Word and ability to learn desk-booking, ticketing, purchasing systems.
• Ability to maintain accurate records and communicate trends and risks.
• Ability to communicate with employees, visitors, vendors, and cross-functional partners.
• 2 years of relevant experience in office administration or related environment.
• At least 1 year of experience supporting office or facilities operations.
• Bachelor’s Degree
• 2+ years of office, workplace, or facilities coordination experience.
• Bachelor’s degree in business administration, facilities management, HR, or related field.

Responsibilities

• Coordinate daily office and facilities needs including building upkeep, furniture, equipment, maintenance, cleaning, food and beverage, and office plants.
• Serve as primary coordinator for office service requests and work orders; track requests to resolution.
• Administer desk-booking platform and space-management approvals; maintain workplace information.
• Provide operational coverage for reception and office-support activities when needed.
• Coordinate approved office vendors and property-management contacts; monitor service delivery.
• Complete purchasing for headquarters needs within budgets.
• Maintain purchasing and vendor records and summarize spending trends.
• Plan and coordinate company-wide employee engagement events and catering.
• Coordinate workplace communications about office operations, events, access, space, and service changes.
• Partner with HR Operations and stakeholders on onsite employee-experience improvements.
• Partner on building access control, visitor-management, and security needs.
• Support emergency-response planning and sustainability reporting.
• Identify recurring issues and recommend improvements to office processes.

Skills

Office admin

Vendor coordination

Budget tracking

Communication

Time management

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Excel

Word

Job description

Relias in Morrisville, NC, seeks an Office Coordinator to keep a safe, organized workplace and coordinate day-to-day office and facilities operations, vendor services, space management, and communications.

You’ll partner with HR Ops, IT, security, and facilities, manage desk-booking, submit work orders, handle events, and support reception coverage. This role requires strong organization and cross-functional collaboration.