Dynamic Office & Events Coordinator

Initial Therapeutics, Inc.; Redmond (WA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with company match

Paid parental leave after 3 months

Job summary

GenScript USA Inc. in Redmond, WA is seeking an organized Office Coordinator to ensure smooth daily operations, oversee administrative functions, and support food services. You will welcome new employees, manage workspace setup, coordinate travel, and handle vendor invoices while maintaining office efficiency.

The role requires 2+ years as an office administrator or assistant, proficiency with MS Office and MS Excel, and a proactive, adaptable attitude to handle varied tasks and events.

Qualifications

• Associate’s degree or high school diploma with 2+ years’ work experience as an office administrator or assistant.
• Proficient in MS Office and MS Excel.
• Working knowledge of office administration responsibilities, systems and procedures.
• Strong multitasking and prioritization skills.
• Ability to work independently and demonstrate a proactive, can-do attitude.
• Ability to lift boxes weighing up to 20lbs.
• Willingness to go the extra mile, including working outside typical business hours if the needs arise.

Responsibilities

• Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
• Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security
• Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance
• Manage incoming and outgoing mail and packages
• Conduct internal transportation services between company buildings as needed
• Efficiently track and manage office supplies to ensure availability and timely restocking
• Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures
• Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks
• Coordinate travel arrangements, including booking hotels, flights, and car rentals
• Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations
• Provide timely support to colleagues and undertake ad hoc tasks based on business needs

Skills

MS Office proficiency

MS Excel proficiency

Multitasking

Independent work

Proactive attitude

Lifting up to 20 lbs

Flexible hours

Education

Associate’s degree or high school diploma

Job description

GenScript USA Inc. in Redmond, WA is seeking an organized Office Coordinator to ensure smooth daily operations, oversee administrative functions, and support food services. You will welcome new employees, manage workspace setup, coordinate travel, and handle vendor invoices while maintaining office efficiency.

The role requires 2+ years as an office administrator or assistant, proficiency with MS Office and MS Excel, and a proactive, adaptable attitude to handle varied tasks and events.