Biotech Office & Admin Coordinator

GenScript/ProBio; Redmond (WA); On-site; USD 79,900,800 - 85,962,240; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid parental leave

Paid time off

Flexible spending accounts

Job summary

GenScript USA Inc/ProBio Inc. in Redmond, WA is seeking an Office Coordinator to ensure smooth day-to-day operations, onboarding new employees, coordinating meetings and travel, and managing mail and supplies.

The role also oversees food services, vendor coordination, and event support while maintaining a professional office environment and effective communication with internal and external stakeholders.

Qualifications

• 2+ years of office administration or assistant experience.
• Proficient in MS Office and MS Excel.
• Strong multitasking and prioritization skills.
• Ability to lift boxes weighing up to 20 lbs.

Responsibilities

• Provide onboarding support for new employees, workspace setup, site orientation, badge access, and first-day logistics.
• Maintain visitor policies and administrative procedures; improve efficiency and security.
• Greet clients, arrange meeting rooms, and assist visitors.
• Manage incoming/outgoing mail and packages; coordinate internal transportation.
• Track office supplies and coordinate repairs and maintenance.
• Oversee office environment, plants, and facilities; support events and receptions.
• Coordinate travel arrangements (hotels, flights, car rentals);
• Process invoices related to office operations and maintain data records.
• Provide ad hoc support to colleagues as needed.

Skills

MS Office

MS Excel

Multitasking

Independent worker

Proactive attitude

Able to lift 20 lbs

Education

Associate’s degree or high school diploma

Job description

GenScript USA Inc/ProBio Inc. in Redmond, WA is seeking an Office Coordinator to ensure smooth day-to-day operations, onboarding new employees, coordinating meetings and travel, and managing mail and supplies.

The role also oversees food services, vendor coordination, and event support while maintaining a professional office environment and effective communication with internal and external stakeholders.