Office Coordinator

GenScript/ProBio; Redmond (WA); On-site; USD 79,900,800 - 85,962,240; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid parental leave

Paid time off

Flexible spending accounts

Job summary

GenScript USA Inc/ProBio Inc. in Redmond, WA is seeking an Office Coordinator to ensure smooth day-to-day operations, onboarding new employees, coordinating meetings and travel, and managing mail and supplies.

The role also oversees food services, vendor coordination, and event support while maintaining a professional office environment and effective communication with internal and external stakeholders.

Qualifications

• 2+ years of office administration or assistant experience.
• Proficient in MS Office and MS Excel.
• Strong multitasking and prioritization skills.
• Ability to lift boxes weighing up to 20 lbs.

Responsibilities

• Provide onboarding support for new employees, workspace setup, site orientation, badge access, and first-day logistics.
• Maintain visitor policies and administrative procedures; improve efficiency and security.
• Greet clients, arrange meeting rooms, and assist visitors.
• Manage incoming/outgoing mail and packages; coordinate internal transportation.
• Track office supplies and coordinate repairs and maintenance.
• Oversee office environment, plants, and facilities; support events and receptions.
• Coordinate travel arrangements (hotels, flights, car rentals);
• Process invoices related to office operations and maintain data records.
• Provide ad hoc support to colleagues as needed.

Skills

MS Office

MS Excel

Multitasking

Independent worker

Proactive attitude

Able to lift 20 lbs

Education

Associate’s degree or high school diploma

Job description

Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.

Job Scope:

We are seeking a highly organized and proactive Office Coordinator to join our team at our office in Redmond, WA. As an Office Coordinator, you will play a crucial role in ensuring the efficient and smooth operation of our office environment. Your responsibilities will include providing comprehensive administrative support, managing food services, overseeing office supplies, coordinating office events, and maintaining effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, proficient in office administration tasks, and possesses excellent communication skills.

The estimated compensation is $28 - $30 per hour, with a working schedule of Monday - Friday from 8:30 AM - 5:30 PM.

Responsibilities:

• Provide administrative support in onboarding and welcoming new employees, including coordinating workspace setup, site orientation, badge access, and first-day logistics.
• Maintain and periodically review visitor policies and administrative procedures, implementing improvements to enhance efficiency and security
• Welcome clients and visitors, arrange meeting rooms, and provide necessary assistance
• Manage incoming and outgoing mail and packages
• Conduct internal transportation services between company buildings as needed
• Efficiently track and manage office supplies to ensure availability and timely restocking
• Maintain the overall office environment, including watering plants and coordinate repairs and maintenance for office equipment, furniture, and fixtures
• Assist in organizing company activities, parties, and commercial events, handling venue setup, seating arrangements, meal coordination, and other reception tasks
• Coordinate travel arrangements, including booking hotels, flights, and car rentals
• Process invoices related to office administration operations, maintain accurate data records, and track budgetary allocations
• Provide timely support to colleagues and undertake ad hoc tasks based on business needs

Responsibilities for Food Services:

• Develop weekly lunch menus that cater to various dietary preferences and requirements
• Monitor and manage lunch orders, ensuring timely placement with vendors and arranging for pickup when necessary
• Oversee lunch distribution, ensuring timely and securely delivery to employees
• Manage daily snack bar and cafeteria supplies, ensuring consistent availability
• Process invoices related to lunches, snacks, consumables and maintain data records

Qualifications:

• Associate’s degree or high school diploma with 2+ years’ work experience as an office administrator or assistant
• Proficient in MS office and MS Excel
• Working knowledge of office administration responsibilities, systems and procedures
• Strong multitasking and prioritization skills
• Ability to work independently and demonstrate a proactive, can-do attitude
• Ability to lift boxes weighing up to 20lbs
• Willingness to go the extra mile, including working outside typical business hours if the needs arise

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.