Dynamic Office Coordinator — NYC & Arlington, Events & Ops

Wagestream; Northern, New York (KY, NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

15 days vacation + holidays

12 weeks maternity leave

2 weeks paternity leave

Health, dental and vision benefits

Apple MacBooks equipment

401K program

Job summary

Wagestream is seeking an NYC Office Coordinator to manage the day-to-day of our New York office and support our Arlington, VA presence. The role includes hosting visitors, coordinating desks and meeting spaces, and running team events within budget.

You’ll be the first line for basic tech issues, manage supplies and vendors, and help optimize office operations across sites with occasional travel to VA.

Qualifications

• Experience as an Office Coordinator or Workplace Manager.
• Self-starter capable of taking initiative and owning tasks.
• Comfortable with Google Workspace and Slack.
• Calm under pressure and adaptable to changing priorities.
• Excellent people skills and hospitality mindset.

Responsibilities

• Host visitors and maintain desks and meeting rooms.
• Plan and execute team socials and external events within budget.
• Serve as first point of contact for basic office tech and facilities issues.
• Manage office supplies, deliveries, and day-to-day vendors.
• Oversee multi-site operations in New York and Arlington with occasional travel.

Skills

Office Coordination

People skills

Event planning

Vendor management

Tools

Google Workspace

Slack

AI tools

Job description

Wagestream is seeking an NYC Office Coordinator to manage the day-to-day of our New York office and support our Arlington, VA presence. The role includes hosting visitors, coordinating desks and meeting spaces, and running team events within budget.

You’ll be the first line for basic tech issues, manage supplies and vendors, and help optimize office operations across sites with occasional travel to VA.