Dynamic Office Administrator - Payments, Fleet & IT

Glass Doctor; Carrollton (TX); Vor Ort; USD 23.000 - 36.000; Vollzeit

Zusammenfassung

Glass Doctor of North Texas is seeking an Office Administrator to manage payments, fleet coordination and IT onboarding in a busy, detail‑driven environment. This role runs on checklists, deadlines and fast turnarounds and supports a five-DFW location operation.

You’ll deposit checks, code receipts in QuickBooks, coordinate fleet needs and onboard new equipment, while keeping assets accurate in Asset Panda. Schedule is Mon-Fri 7:30a‑4:30p, with work extending until tasks are complete.

Qualifikationen

• Ideally 2+ years in office management, office administration or operations support (preferred, not required)
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus)
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda)
• Fleet or vehicle coordination experience is a plus
• Valid driver’s license and reliable transportation for occasional bank and errand runs

Aufgaben

• Scan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted for
• Manage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping team
• Enter and code credit card receipts in QuickBooks
• Keep driver and vehicle assignments current in our fleet tracking systems
• Move vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices
• Schedule repairs, recalls, tows and body shop visits with our fleet partners and shop team
• Work through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns
• Keep our asset inventory (iPads, laptops, uniforms) accurate in Asset Panda
• Be the first call for everyday tech issues like wifi, iPads and logins, and escalat to IT when needed
• Prep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts ready
• Order supplies and uniforms, and keep the office, breakroom and showroom stocked and in order
• Coordinate vendors for printers, alarms, internet and building maintenance across our five DFW locations
• Greet showroom walk-ins and help with customer pickups

Kenntnisse

Fast-paced environment

Attention to detail

Communication skills

Team collaboration

Tools

Microsoft 365

iPads

ClickUp

ServiceTitan

Asset Panda

Jobbeschreibung

Glass Doctor of North Texas is seeking an Office Administrator to manage payments, fleet coordination and IT onboarding in a busy, detail‑driven environment. This role runs on checklists, deadlines and fast turnarounds and supports a five-DFW location operation.

You’ll deposit checks, code receipts in QuickBooks, coordinate fleet needs and onboard new equipment, while keeping assets accurate in Asset Panda. Schedule is Mon-Fri 7:30a‑4:30p, with work extending until tasks are complete.