Office Administrator

Glass Doctor of Port St. Lucie; Carrollton (TX); On-site; USD 23,000 - 36,000; Full time

Job summary

Glass Doctor of North Texas is looking for an Office Administrator to keep our busy front and back office running smoothly. You will manage payments, deposits, fleet coordination, onboarding, asset inventory and IT first response across our five DFW locations, while ensuring every detail aligns with established processes.

Ideal candidates bring 2+ years in office roles, comfort with QuickBooks and modern software, a valid driver's license, and a proactive, detail-driven mindset that keeps our

Qualifications

• Ideally 2+ years in office management, office administration or operations support.
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus).
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda).
• Valid driver's license and reliable transportation for occasional bank and errand runs.

Responsibilities

• Payments and bookkeeping support.
• Scan and deposit customer checks daily and work through the payments-from-the-field list until every payment is accounted for.
• Manage petty cash: log, reimburse, reconcile with outside bookkeeping team.
• Enter and code credit card receipts in QuickBooks.
• Fleet coordination and vehicle assignments across locations.
• Move vehicles through intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices.
• Schedule repairs, recalls, tows and body shop visits with fleet partners and shop team.
• Onboarding, equipment and IT first response.
• Work through new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns.
• Keep asset inventory (iPads, laptops, uniforms) accurate in Asset Panda.
• Be the first call for everyday tech issues like wifi, iPads and logins; escalate to IT when needed.
• Office and team operations: prep weekly retail and specialist meetings; build slide decks, set up rooms, payouts ready.
• Order supplies and uniforms; keep office, breakroom and showroom stocked and in order.
• Coordinate vendors for printers, alarms, internet and building maintenance across five DFW locations.
• Greet showroom walk-ins and help with customer pickups.

Skills

Office management

Bookkeeping

Microsoft 365

iPads

ClickUp

ServiceTitan

Asset Panda

Fleet coordination

Vendor coordination

Customer service

Tools

QuickBooks

Asset Panda

ClickUp

ServiceTitan

Microsoft 365

Job description

Glass Doctor of North Texas is hiring an Office Administrator. The office runs on checklists, deadlines and fast turnarounds. If you like a busy day with lots of variety, and you get a real sense of satisfaction from getting every detail right, this role is for you.No two days look the same. One hour you're depositing checks, the next you're getting a technician into a spare van, setting up a new hire's iPad, or getting the meeting room ready for 30 people. You won't be making it up as you go: every core process is already written down in our ClickUp instructions, and you'll have a team to back you up.What you'll doPayments and bookkeeping supportScan and deposit customer checks daily, and work through the payments-from-the-field list until every payment is accounted forManage petty cash: pay out meeting and review money, keep a clear log, and reconcile it with our outside bookkeeping teamEnter and code credit card receipts in QuickBooksFleet coordination (our service vans and trucks)Keep driver and vehicle assignments current in our fleet tracking systemsMove vehicles through our intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devicesSchedule repairs, recalls, tows and body shop visits with our fleet partners and shop teamOnboarding, equipment and IT first responseWork through the new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returnsKeep our asset inventory (iPads, laptops, uniforms) accurate in Asset PandaBe the first call for everyday tech issues like wifi, iPads and logins, and escalate to IT when neededOffice and team operationsPrep the weekly retail and specialist meetings: build the slide deck, set up the room, have payouts readyOrder supplies and uniforms, and keep the office, breakroom and showroom stocked and in orderCoordinate vendors for printers, alarms, internet and building maintenance across our five DFW locationsGreet showroom walk-ins and help with customer pickupsYou'll do well here if youLike a fast pace. You're happy juggling a dozen things at once and switching between them all day.Sweat the details. Numbers have to match, checklists get finished, and loose ends bother you until they're closed.Do things the right way. Give you a clear process and you'll follow it consistently, then tell us where it could be better.Own your deadlines. Deposits go in on time, the meeting room is ready on time, and new hires have their equipment on day one.Can talk with anyone. In one day you might work with technicians, managers, vendors and walk-in customers.Experience we're looking forIdeally 2+ years in office management, office administration or operations support (preferred, not required)Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus)Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda)Fleet or vehicle coordination experience is a plusValid driver's license and reliable transportation for occasional bank and errand runsPhysical and driving requirementsDrive company and personal vehicles for bank runs, errands, and moving vehicles between locationsLift and carry up to 30 lbs (supplies, uniforms, equipment)Move around the office, shop and showroom throughout the dayDetails$17–$26 per hour, based on experience hourlySchedule is Monday-Friday 7:30a-4:30p, but we work until the job is completeAt Glass Doctor, We Live a HIGHER StandardHere to Serve. We put our customers, partners and teammates first. In this role, that means our technicians and office team can count on you to have what they need, when they need it.Integrity. We do the right thing, communicate honestly and build trust that lasts. You'll be trusted with cash, payments and confidential information every day.Growth Mindset. We are always learning, improving and looking for better ways to work. If you see a smarter way to run a process, we want to hear it.Hard Work, Real Rewards. We work with intensity, celebrate our wins and enjoy building something meaningful together.Elite Performance. Good isn't good enough. We set ambitious goals, measure results and hold ourselves to a higher standard, right down to the last detail.Respect. We value every relationship, treat people professionally, and know our reputation is built one interaction at a time, from the showroom to the shop.Offer contingent on background check and drug screen.Glass Doctor of North Texas is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, or any other protected status.