Dynamic Office & Fleet Operations Coordinator

Glass Doctor of Port St. Lucie; Carrollton (TX); On-site; USD 23,000 - 36,000; Full time

Job summary

Glass Doctor of North Texas is looking for an Office Administrator to keep our busy front and back office running smoothly. You will manage payments, deposits, fleet coordination, onboarding, asset inventory and IT first response across our five DFW locations, while ensuring every detail aligns with established processes.

Ideal candidates bring 2+ years in office roles, comfort with QuickBooks and modern software, a valid driver's license, and a proactive, detail-driven mindset that keeps our

Qualifications

• Ideally 2+ years in office management, office administration or operations support.
• Comfortable with bookkeeping basics: deposits, petty cash and receipts (QuickBooks is a plus).
• Comfortable with technology: Microsoft 365, iPads, and picking up new software quickly (we use ClickUp, ServiceTitan and Asset Panda).
• Valid driver's license and reliable transportation for occasional bank and errand runs.

Responsibilities

• Payments and bookkeeping support.
• Scan and deposit customer checks daily and work through the payments-from-the-field list until every payment is accounted for.
• Manage petty cash: log, reimburse, reconcile with outside bookkeeping team.
• Enter and code credit card receipts in QuickBooks.
• Fleet coordination and vehicle assignments across locations.
• Move vehicles through intake and disposal checklists: insurance, plates, toll tags, fuel cards, tracking devices.
• Schedule repairs, recalls, tows and body shop visits with fleet partners and shop team.
• Onboarding, equipment and IT first response.
• Work through new-hire and termination checklists: set up iPads and laptops, assign equipment, collect returns.
• Keep asset inventory (iPads, laptops, uniforms) accurate in Asset Panda.
• Be the first call for everyday tech issues like wifi, iPads and logins; escalate to IT when needed.
• Office and team operations: prep weekly retail and specialist meetings; build slide decks, set up rooms, payouts ready.
• Order supplies and uniforms; keep office, breakroom and showroom stocked and in order.
• Coordinate vendors for printers, alarms, internet and building maintenance across five DFW locations.
• Greet showroom walk-ins and help with customer pickups.

Skills

Office management

Bookkeeping

Microsoft 365

iPads

ClickUp

ServiceTitan

Asset Panda

Fleet coordination

Vendor coordination

Customer service

Tools

QuickBooks

Asset Panda

ClickUp

ServiceTitan

Microsoft 365

Job description

Glass Doctor of North Texas is looking for an Office Administrator to keep our busy front and back office running smoothly. You will manage payments, deposits, fleet coordination, onboarding, asset inventory and IT first response across our five DFW locations, while ensuring every detail aligns with established processes.

Ideal candidates bring 2+ years in office roles, comfort with QuickBooks and modern software, a valid driver's license, and a proactive, detail-driven mindset that keeps our