Dynamic Office Administrator & Dispatch Coordinator

Schmolck Mechanical Contractors; Juneau (AK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off & holidays

Job summary

Schmolck Mechanical Contractors in Juneau is seeking a dependable Office Administrator / Receptionist to support service and construction operations. You will answer calls, greet visitors, coordinate technician dispatches, and manage daily office tasks in a fast-paced environment where priorities can change.

The ideal candidate will be detail-oriented, able to multitask, and proficient with Outlook, Word, and Excel. Experience in plumbing or construction is a plus.

Qualifications

• Strong customer service and communication skills.
• Excellent organization and multitasking abilities.
• Proficiency with Outlook, Word, and Excel.
• Ability to work independently and as part of a team.
• Administrative/office support experience preferred.
• Experience in plumbing, heating, construction, dispatching, or material procurement is a plus.

Responsibilities

• Answer and direct incoming phone calls.
• Schedule and dispatch service technicians.
• Order parts and materials from vendors.
• Receive and track incoming freight shipments.
• Greet customers, vendors, and visitors.
• Maintain office files and records.
• Perform data entry and administrative support tasks.
• Assist project managers and field staff with documentation and communications.
• Coordinate with suppliers regarding deliveries and order status.

Skills

Customer service

Communication

Organizational skills

Independence & teamwork

Administrative support experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Schmolck Mechanical Contractors in Juneau is seeking a dependable Office Administrator / Receptionist to support service and construction operations. You will answer calls, greet visitors, coordinate technician dispatches, and manage daily office tasks in a fast-paced environment where priorities can change.

The ideal candidate will be detail-oriented, able to multitask, and proficient with Outlook, Word, and Excel. Experience in plumbing or construction is a plus.