Dynamic Office & Admin Support Specialist

Westphal & Company, Inc.; Madison, Northern (WI, KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Westphal & Company, Inc. seeks an Office Assistant to support daily operations, greet visitors, handle phones, manage mail, and assist field staff on construction projects.

You will coordinate meetings, maintain records, handle notary services, and ensure office efficiency. This role requires strong communication, organization, and a proactive, friendly demeanor in a Madison, WI office.

Qualifications

• High School Diploma or equivalent required.
• Ability to greet visitors and determine their business; assist with matters.
• Strong multitasking and prioritization in a fast-paced environment.

Responsibilities

• Manage the general switchboard and be the Voice of the Company.
• Screen calls and route to appropriate staff.
• Monitor the general mailbox daily.
• Coordinate vacation coverage and maintain phone listings.
• Handle incoming/outgoing mail and outbound shipments.
• Prepare pre-qualification statements and update websites as required.

Skills

Customer service

Multitasking

Interpersonal communication

MS Office

Attention to detail

Notary Public

Education

High School Diploma or equivalent

Tools

Copiers

Printers

Scanners

Postage equipment

Job description

Westphal & Company, Inc. seeks an Office Assistant to support daily operations, greet visitors, handle phones, manage mail, and assist field staff on construction projects.

You will coordinate meetings, maintain records, handle notary services, and ensure office efficiency. This role requires strong communication, organization, and a proactive, friendly demeanor in a Madison, WI office.