Dynamic Middle School Secretary & Records Coordinator

DeKalb County School District; Illinois; On-site; USD 32,000 - 42,000; Full time

Job summary

DeKalb County School District seeks a School Secretary for Henderson Middle School to provide essential clerical support and administrative assistance. The role focuses on processing student records, responding to inquiries, and facilitating office operations to promote smooth school functioning.

The Secretary will handle phones, greet visitors, assist with procurement, coordinate meetings, and ensure compliance with policies and regulations.

Qualifications

• High school diploma with 3-6 years of related experience, or Associate degree with 1-4 years of related experience, required.

Responsibilities

• Maintain student records including enrollment, withdrawal, and transcripts.
• Provide customer service by responding to inquiries from students, faculty, staff, parents, and visitors.
• Answer phones, greet guests, and address concerns.
• Assist with procurement of supplies and equipment.
• Support daily office operations: scheduling meetings, preparing agendas/minutes, and organizing spaces.
• Coordinate disciplinary documentation, attendance records, and field trip arrangements.

Skills

Communication skills

Customer service

Clerical duties

Education

High school diploma + related experience

Associate degree + related experience

Tools

Microsoft Office

Job description

DeKalb County School District seeks a School Secretary for Henderson Middle School to provide essential clerical support and administrative assistance. The role focuses on processing student records, responding to inquiries, and facilitating office operations to promote smooth school functioning.

The Secretary will handle phones, greet visitors, assist with procurement, coordinate meetings, and ensure compliance with policies and regulations.