Dynamic Meetings & Events Coordinator

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.

Bethesda (MD)

On-site

USD 35,000 - 37,000

Full time

4 days ago

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Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc. (HJF) is seeking a Meetings Coordinator to organize and support meetings at the HJF Conference Facility for internal and external customers.

You will coordinate the online reservation system, maintain the master calendar, arrange catering and audio-visual support, and handle facility-related details and documentation. This role supports the Events department with cross-training opportunities and may include budget

Qualifications

Experience in coordinating multiple meetings and events.
Strong ability to manage timelines and deadlines.
Excellent written and verbal communication skills.

Responsibilities

Assist with the execution of all meetings in the HJF Conference Facility.
Assist with the online reservation system and master meeting calendar.
Assist with customer outreach, catering, audio-visual and on-site facility support.
Assist with documentation for events (FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting).
Cross-train within the Events Department and support public-private initiatives.
May involve budget planning/forecasting and monitoring; attend required trainings.