Meetings & Events Coordinator - Hybrid/On-site

The Henry M. Jackson Foundation for the Advancement of Military Medicine; Bethesda (MD); Hybrid; USD 35,000 - 37,000; Full time

Job summary

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks a Meetings Coordinator to support the HJF Conference Facility, coordinating internal and external meetings, reservations, master calendar, catering and AV coordination.

The role supports the Events department, requiring organization, multitasking, and excellent customer service; Cvent experience is a plus. On-site with possible telework when no meetings occur, plus competitive hourly pay and benefits.

Qualifications

• Experience coordinating meetings and events in a conference facility.
• Experience with online reservation systems and master calendar.
• Ability to manage budgets and timelines.
• Excellent customer service and communication skills.

Responsibilities

• Assist with the execution of all meetings in the HJF Conference Facility.
• Assist with the online reservation system and master meeting calendar.
• Assist with customer outreach, catering, audio-visual and on-site facility support.
• Prepare documentation to facilitate successful events (FAQs, checklists, budgets, timelines, agendas, attendee lists, briefing books, reporting requirements).
• Support other public-private initiatives in furtherance of HJF's mission.
• Cross-train within the Events Department as appropriate.
• May include budgetary responsibility (plan/forecast and monitor).
• Attend required training and perform other duties as assigned.

Skills

Time management

Multi-tasking

Communication skills

Customer service

Education

Bachelor's degree in related field

Tools

Cvent

Job description

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) seeks a Meetings Coordinator to support the HJF Conference Facility, coordinating internal and external meetings, reservations, master calendar, catering and AV coordination.

The role supports the Events department, requiring organization, multitasking, and excellent customer service; Cvent experience is a plus. On-site with possible telework when no meetings occur, plus competitive hourly pay and benefits.