Dynamic Meeting & Events Coordinator

CBRE; Milpitas (CA); On-site; USD 60,000 - 63,000; Full time

Job summary

CBRE is seeking a Meeting & Events Coordinator in Milpitas to coordinate and execute small to medium meetings, conferences, and events within the Workplace Experience function. You will ensure excellent client service for building visitors and clients.

You will manage bookings, set up spaces, coordinate vendors, and handle post-event reporting, all under close supervision with clear procedures to follow.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Must be able to lift/carry heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards in the application of work.
• Strong organizational skills with an inquisitive mindset.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).

Responsibilities

• Serve as primary point of contact for booking meeting rooms and support larger meetings as needed.
• Create a hospitable environment for attendees, event owners, and vendors on event day.
• Assist with conference room turnover and room refresh; reconfigure rooms for evening spaces.
• Set up rooms, refresh and remove food, beverage, and service items; keep space configurations and decor options outlined.
• Run room checks; troubleshoot audio and technical issues to keep events running smoothly.
• Conduct building walkthroughs to identify facilities issues and coordinate fixes.
• Maintain the master events calendar and communicate schedules with team and service providers.
• Assist with post-event reporting and reconciliation; escalate issues as appropriate.
• Follow defined procedures and processes under close supervision to deliver outputs.

Job description

CBRE is seeking a Meeting & Events Coordinator in Milpitas to coordinate and execute small to medium meetings, conferences, and events within the Workplace Experience function. You will ensure excellent client service for building visitors and clients.

You will manage bookings, set up spaces, coordinate vendors, and handle post-event reporting, all under close supervision with clear procedures to follow.