Dynamic Litigation Secretary: Labor & Employment

Adams & Martin Group; Irvine (CA); On-site; USD 48,216 - 61,992; Part time

Job summary

A leading national law firm is seeking a Litigation Legal Secretary for its Irvine office in California. This role involves maintaining electronic case files, preparing legal documents, and supporting a team of attorneys. Candidates should have at least 5 years of legal experience, proficiency with legal filing systems, and strong communication skills. The position is temporary and requires a collaborative work style in a busy litigation environment.

Qualifications

• Minimum of 5 years of legal experience, preferably in labor and employment law.
• Strong understanding of legal terminology and procedures.
• Proficiency with ECF and California state e-filing systems.
• Experience with document management systems (e.g., NetDocs or similar).
• Skilled in Microsoft Word and Outlook within a Windows environment.
• Familiarity with state and federal rules and procedures.
• Knowledge of billing software (e.g., InTapp) and expense reporting tools (e.g., Concur) is a plus.
• Ability to support 4+ active attorneys simultaneously; trial preparation experience is a plus.
• Excellent verbal and written communication skills, attention to detail, and proofreading ability.
• Strong organizational skills with the ability to multitask and meet deadlines.
• Reliable, punctual, and able to work collaboratively in a busy litigation team environment.
• Associate degree or bachelor's degree preferred; equivalent experience considered.

Responsibilities

• Maintain and update electronic case files following established protocols.
• Prepare and revise correspondence, pleadings, and discovery submissions.
• Assist with administrative filings and exhibits in agency matters.
• Manage attorney calendars and monitor filing deadlines.
• Complete monthly expense reports and assist with client invoicing.
• Prepare notebooks and proofread documents for accuracy.
• Run conflict checks and open new client engagements.

Job description

A leading national law firm is seeking a Litigation Legal Secretary for its Irvine office in California. This role involves maintaining electronic case files, preparing legal documents, and supporting a team of attorneys. Candidates should have at least 5 years of legal experience, proficiency with legal filing systems, and strong communication skills. The position is temporary and requires a collaborative work style in a busy litigation environment.