Dynamic Front Office & Engagement Coordinator

McLaren Automotive Limited; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

401(k) with match

Annual bonus

Paid time off

Team discounts

Job summary

Arrow McLaren in Indianapolis seeks an Office Coordinator to serve as the front desk receptionist and support daily operations with administrative, operational, and communication duties. You will welcome guests, manage communications, coordinate events, and assist across departments to ensure a professional and engaging workplace.

The role emphasizes supporting internal communications, employee engagement, and finance-related activities, contributing to a high-performance, collaborative culture

Qualifications

• 3-5 years administrative, office coordination, or workplace experience
• Exceptional customer service and interpersonal skills
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication
• Ability to manage confidential information with discretion
• Proficiency in Microsoft Office and collaboration tools (Smartsheet preferred)
• Experience supporting office operations, events, and visitor experiences
• Comfort with conference room technology and teleconferencing platforms
• Detail-oriented with strong problem-solving and decision-making skills
• Self-motivated with ability to work independently across departments

Responsibilities

• Serve as the primary front desk receptionist for guests, fans, and vendors.
• Manage phone calls, messages, and inquiries in a timely, professional manner.
• Coordinate facility tours and maintain tour materials.
• Ensure conference room tech and displays are operational and meeting-ready.
• Monitor and restock office supplies; maintain breakrooms and common areas.
• Support internal communications and employee engagement initiatives.
• Provide administrative support across departments as needed.
• Assist with events, special projects, and other duties as assigned.

Skills

Customer service

Organizational skills

MS Office

Communication

Discretion

Team coordination

Conference tech

Smartsheet

Education

3-5 years administrative experience

Tools

NetSuite

Job description

Arrow McLaren in Indianapolis seeks an Office Coordinator to serve as the front desk receptionist and support daily operations with administrative, operational, and communication duties. You will welcome guests, manage communications, coordinate events, and assist across departments to ensure a professional and engaging workplace.

The role emphasizes supporting internal communications, employee engagement, and finance-related activities, contributing to a high-performance, collaborative culture