Dynamic Office Coordinator — Front Desk & Operations

Arrow McLaren IndyCar; Indianapolis (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, & vision benefits

401(k) with company match

Disability benefits (short-term & long

Annual bonus plan

Paid time off

Job summary

Arrow McLaren IndyCar in Indianapolis is seeking an Office Coordinator to serve as the team’s front desk receptionist and daily operations support. You’ll welcome guests, manage calls, coordinate tours, and ensure conference room tech is ready.

You’ll also support finance-related activities, payroll administration, and cross-functional communications to keep the office running smoothly in a fast-paced motorsports environment, engaging fans, partners, and staff alike.

Qualifications

• 3-5 years of administrative, office coordination, or workplace experience in fast-paced environments.
• Exceptional customer service and interpersonal skills with a professional, welcoming demeanor.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Serve as the primary front desk receptionist, welcoming guests, fans, and visitors with professionalism and enthusiasm.
• Manage and direct incoming phone calls, messages, and inquiries in a timely manner.
• Coordinate and conduct facility tours for guests and fans, updating tour scripts as needed.
• Ensure conference room technology and teleconferencing equipment are operational and ready.
• Monitor and restock office supplies to support daily operations.
• Maintain cleanliness and readiness of breakrooms and common areas.
• Support internal communications and employee engagement activities.
• Provide administrative support across departments and assist with special projects.
• Assist with events and team celebrations as needed.
• Support finance-related activities and cross-functional coordination.

Skills

Customer service

Organization

Communication

Time management

Tools

Smartsheet

Microsoft Office

Job description

Arrow McLaren IndyCar in Indianapolis is seeking an Office Coordinator to serve as the team’s front desk receptionist and daily operations support. You’ll welcome guests, manage calls, coordinate tours, and ensure conference room tech is ready.

You’ll also support finance-related activities, payroll administration, and cross-functional communications to keep the office running smoothly in a fast-paced motorsports environment, engaging fans, partners, and staff alike.