Front Desk & Office Operations Coordinator

Van Amersfoort Racing; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

401(k) with match

Life and disability insurance

Annual bonus

Paid time off

Team discounts

Job summary

Arrow McLaren in Indianapolis seeks an Office Coordinator to front the team’s daily operations, welcome guests, and coordinate communications. You’ll support facilities, events, and internal programs while assisting finance with expense reporting and NetSuite workflows.

The role emphasizes superb customer service, strong organization, and discretion in handling confidential information in a fast-paced racing environment.

Qualifications

• 3-5 years of administrative or office coordination experience in fast-paced environments.
• Exceptional customer service and professional demeanor with strong written and verbal skills.
• Ability to manage confidential information with discretion and multi-task effectively.

Responsibilities

• Serve as the primary front desk receptionist, welcoming guests, fans, and visitors.
• Coordinate facility tours, manage communications, and support internal engagement programs.
• Handle office operations, meetings, and conference room technology readiness.
• Support finance with expense reports, receipts, and NetSuite documentation.
• Assist with events and cross-functional projects as needed.

Skills

Front desk

Customer service

Office coordination

Communication

Organizational skills

Confidentiality

MS Office

Tools

Smartsheet

NetSuite

Job description

Arrow McLaren in Indianapolis seeks an Office Coordinator to front the team’s daily operations, welcome guests, and coordinate communications. You’ll support facilities, events, and internal programs while assisting finance with expense reporting and NetSuite workflows.

The role emphasizes superb customer service, strong organization, and discretion in handling confidential information in a fast-paced racing environment.